Coordinator – Real Estate

Company Description

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth, ranked us in the Top 5% for Work Culture, and in the Top 10% for Diversity and Inclusion.

We're a member of the S&P 500 and FT Global 500. Our common and preferred stocks trade on the New York Stock Exchange.

Job Description

Public Storage currently has an excellent opportunity for a Project Coordinator to be based in Frisco, TX. The Project Coordinator will report to the Regional Vice President (RVP) of Development and provide administrative support to the national team. The successful candidate will work with the RVP to take our projects from concept to completion. The Project Coordinator supports real estate development projects from planning through closeout by providing administrative, coordination, and reporting support across development, construction, legal, and finance teams. This role ensures project documentation, schedules, budgets, and reporting remain accurate and up to date while coordinating with internal stakeholders and external partners. 

Responsibilities 

Project Administration & Documentation 

- Maintain and update project trackers, schedules, and status reports 

- Organize and manage project documentation including contracts, permits, entitlements, and legal records within eBuilder, Docuware, and SharePoint 

- Prepare meeting agendas, take minutes, and follow up on action items 

- Maintain digital filing systems and ensure accurate and timely document uploads 

Coordination & Communication 

- Serve as a liaison between internal teams (Development, Construction, Legal, Finance, IT) and external partners (consultants, municipalities, vendors) 

- Schedule and coordinate project meetings, investment packages, site visits, milestone reviews, and large team meetings 

- Track and communicate project updates and deliverables to stakeholders 

- Assist with organizing team events and property-related meetings 

Entitlement & Permitting Support 

- Assist in compiling and submitting entitlement and permitting applications 

- Track approval timelines and coordinate with municipalities, consultants, and internal teams 

- Coordinate with Development Managers to obtain property access codes for vendor support 

Budget, Invoice & Contract Management 

- Support budget tracking and cost control efforts 

- Process and track invoices, consultant payments, change orders, and check requests 

- Perform eBuilder data entry including budgets, minor contracts, change orders, and new vendor setup 

- Assist with adding new vendors into SAP and eBuilder systems 

  Reporting & Analysis 

- Assist with preparation of monthly reporting for leadership and internal teams 

- Compile and track unrentable unit reporting attributable to construction and development activities 

- Prepare project dashboards, milestone summaries, and supporting documentation 

- Run WebChamp reports and consolidate data for construction and development presentations 

- Support data collection for market research, feasibility studies, and underwriting 

  Construction, Property Opening & Closeout Support 

- Assist with property openings and project closeout activities 

- Receive unit audit information from Construction Managers, coordinate with Pricing, and provide final asset data to IT for property openings 

- Procure and track construction-related bonds in coordination with Construction Managers and CVPs until project closeout 

- Coordinate ordering of golf carts for new properties 

- Review closeout documentation from General Contractors and upload final materials to Docuware 

  Legal & Compliance Support 

- Perform data entry and tracking within legal portals 

- Obtain certificates of secretary and other required legal documentation 

- Serve as a Public Notary as required 

  Technology & Tools 

- Utilize project management and real estate software including Excel, MS Project, eBuilder, LandVision, PropRise, Radius+, SAP, WebChamp, and internal systems 

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