Administrative Assistant - Public Relations

Administrative Assistant – Public Relations

Job Summary:

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.

Job Requirements:

• Perform timekeeping reminders and some administration
• Expense management
• Manage check requests and invoice processing
• Prepare purchase requisitions/purchase orders
• Manage mail distribution for department
• Work with new employees to set up badges, parking, office space, etc.
• Manage contractors and vendor paperwork in various systems
• Monitor and assist with creative services tracking system, project management, and monthly reconciliation
• Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed
• Assist with meeting and travel arrangements as needed
• Calendar and coordinate department meetings as needed
• Understands general accounting processes and POET departmental coding
• Other duties as assigned

Job Qualifications (Education, Knowledge, Skills, and Abilities):

• High School Diploma or Equivalent preferred
• Excellent planning and organizational skills
• Exceptional written and verbal communication skills required
• Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
• Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success
• Ability to work in a team environment with diverse disciplines and backgrounds
• Ability to maintain a positive attitude and a commitment to providing excellent customer service
• Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines
• Demonstrates behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance, and Total Commitment

Testing Requirement:

There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.

-   The first assessment, SHL, will be automatically sent to you via email once you submit your application.
-   If you successfully pass the first assessment, you will receive a link to complete the second assessment,                   SkillCheck.

Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.

Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama. 
For more information, visit www.AlabamaPower.com and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower).
Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture