Graduate Administrative Program Coordinator

Job Posting Title:

Graduate Administrative Program Coordinator

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Hiring Department:

James A Michener Center for Writers

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Oct 07, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The James A. Michener Center for Writers is one of the top five graduate creative writing programs in the world. Under the aegis of the Office of Graduate Studies, the Michener Center has received over 1000 applications a year and accepts fewer than 1% of applicants. The program spans three years and offers 12 fellows each year unparalleled funding. The program is affiliated with faculty in the Department of English, Theatre and Dance, and RTF, and each year the Michener Center brings world-class visiting faculty to UT Austin. The extraordinary faculty and alumni have received honors from the Pulitzer Prizes, the National Book Foundation, Oprah’s Book Club, and many others. Located in the historic J. Frank Dobie House, the Michener Center for Writers is a jewel in the crown of UT Austin, and its faculty and fellows are crafting literary art that reaches national and international audiences. Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience.  If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin.  UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

• Vision, Dental, Life, and Disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

To administer and coordinate the Michener Center for Writers graduate degree program and provide office support. Responsible for coordinating all phases of graduate program activities.

Responsibilities

Program Administration: 

• Provide student application, registration, and enrollment support and maintain student records and databases.  Initiate/maintain student records, process and track all fellowship distributions and tuition payments. Maintain records on student’s fellowships and their statuses. Prepare/maintain statistical reports. Update student handbook annually. Provide in-person support for all WRT courses, faculty, and graduate advisor. Keep up to date with University requirements and procedures, maintain required authorizations, and attend process training sessions as needed.

Admissions and Recruitment: 

• Answer applicant inquires by phone or email. Process/organize applicant materials: Coordinate admissions screeners’ training and access to application files and facilitate screener payments. 

• Create admissions databases and spreadsheets for sharing applicant information among faculty committees. Plan/attend Admissions Committee meetings; counsel faculty on applicant information, prepare/submit fellowship applications to Graduate School; maintain correspondence with applicants and referees; maintain applicant database. Assist with organization and maintenance of admission virtual interviews, crafting of offer letters, and data collection and entry for assessment of recruitment practices.

• Plan all aspects of student recruiting visits, including group m