Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

Marine Science Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PORT ARANSAS, TX

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Job Details:

General Notes:

This position is located in Port Aransas, Tx.

Responsibilities

• Inventory Management: Responsible for inventory tracking and reports Maintains and manages inventory processes and annual equipment certification. Identifies new equipment and coordinates documentation with inventory contacts for tagging and reporting. Responsible for coordinating with the surplus department for the proper disposition of inventoried and non-inventoried items Responsible for ad hoc projects: itemization of noninventory items for faculty and scientific staff, organization of the warehouse
• Petty Cash Reimbursements:Responsible for processing VP2/VPEs
• Reconciliations: Responsible for tracking endowment accounts and reporting
• Other related functions as assigned

Required Qualifications

• Bachelor's degree or high school graduation or GED and 5 years of clerical experience
• Computer literacy in programs such as DocuSign, Adobe, and Microsoft Office

Preferred Qualifications

· Experience working with institutions of higher ed or nonprofit

· Experience with Define and UT applications

Salary Range
$40,000 +

Working Conditions
Typical office working conditions

Required Materials
Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, mar