Human Resources - Departmental Assistant

Job Description

Who We Are 

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.  

The Role 

CAA is looking for an LA based Departmental Assistant to join our diverse and dynamic workforce. With a keen lens on Diversity, Equity, and Inclusion, this Assistant will provide support to the head of Early Careers and two executives with the Recruiting Operations team. The position provides an opportunity to learn about the Global Recruiting Process from a team of experienced professionals. 
 

Responsibilities 

• Support three Executives in the Recruiting function across multiple time zones.  

• Manage logistical tasks, including scheduling meetings, interviews, coordinating communication, maintaining project grids, and project management flow for all three execs.  

• Help document and improve recruiting processes and support the implementation of new tools.  

• Assist with tracking key metrics; i.e. time-to fill, source effectiveness, pipeline activity and help prepare reports for the team.  

• Help support onboarding logistics for new hires across the recruiting function.   

• Utilize effective communication and follow-through while acting as a dependable point of contact for internal and external candidates. 

• Help identify and implement process improvements to increase efficiency in recruiting operations.  

• Assist the Recruiting team with key initiatives, ad hoc projects, and other tasks as needed. 

Qualifications 

• 2 or more years of experience as an Assistant, Coordinator or other Recruiting support role. 

• Strong command of the Microsoft Office suite. 

• Strong customer service orientation – no task is too small. 

• Adept at quickly learn new processes and technology. 

• Ability to multitask and have strong organization and prioritization skills. 

• Strong attention to detail.<