Administrative Assistant

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. 

 

The Administrative Assistant will provide support for the daily operations of the Intellectual Property (“IP”) law department. The ideal candidate will have excellent organizational skills, possess good verbal and written communication skills, superior attention to detail, have the ability to handle tasks in a fast-paced environment, prioritize in accordance with deadlines, and work with a wide range of constituencies in a polite and professional manner.

Responsibilities

• Assist with conflict checks, opening new matters, time entry, and billing
• Learn and master specialized IP software to handle tasks in support of patent prosecution
• Retrieve, organize, and maintain intellectual property records and documentation
• Manage daily uploads/downloads from client portals
• Review, scan, file and save incoming mail (documents, e-mails and facsimiles) to Netdocs/Outlook
• Coordinate travel and scheduling
• Prepare attorney reimbursements
• Other duties as assigned

Qualifications

• High School Diploma or GED required 
• Minimum of two (2) years of experience in an administrative support role required
• Prior law firm and Intellectual Property experience, specifically in Patent Prosecution, preferred 
• Working knowledge of Microsoft Office platforms required #LI-hybrid