Administrative Assistant - Nursing & Academic

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401(k), and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.  

Position Summary: Provide a variety of advanced administrative, confidential, technical and administrative support to the Nursing & Academic Departments.
 

Under the direction of the Nursing Program Director & the Dean of Instruction this individual will have the following responsibilities:

ESSENTIAL TASKS:

• Respond to student and faculty inquiries, requests for information and provide assistance
• Maintain office files, student files, faculty required documentation and other appropriate records
• Prepare documents as requested by the Nursing Program Director & Dean of Instruction
• Collaborate with the clinical/fieldwork coordinators and the Admissions Department to coordinate and maintain the Certified Background process; orient students to the processing as needed
• Verify all required documentation is received for potential students before enrolling, such as but not limited to:  Background Check, High School Diploma, Immunization Records, Nursing Handbook sign off
• Assist Nursing Program Director with data collection and maintenance of data files on students, graduates, and accreditation activities
• Maintain inventory of classroom and clinical supplies. Order as needed
• Perform general clerical duties including organizing, filing, shredding, and scanning and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms and prepare for web; prepare minutes, reports, statistical data, and other materials pertaining to the Nursing program
• Schedule appointments, meetings, send out meeting notices, and maintain the department calendar. Assist in coordinating accreditation activities, documents, travel arrangements, and on site visit requirements
• Maintain a report with all faculty and their credentials
• Coordinate with PDs to keep Faculty file saved on campus drive
• Monitor the Faculty Request email for substitute, incompletes, and grade changes, and general request for support
• Keep updated Faculty listing spreadsheet with contact emails, credentials, transcripts status, and BSC faculty rank
• Support with adjusting schedule in Banner, coordinate with DOI to complete updates as needed, and assign rooms
• Send out certificates after completion of Workshops for faculty onboarding and development
• Support the planning and executing academic events such as seminars, workshops, and conferences, graduation, BOT, orientation
• Send out communications to faculty.

• Assist with the pinning ceremony for graduating nursing class, awards ceremonies and orientation activities for nursing program

• Assist in room scheduling and proctoring exams as needed
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision  

KNOWLEDGE, SKILLS, and ABILITIES:

• Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment
• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling
• Ability to use independent judgment and discretion in Detail-oriented with skills in proofreading materials
• Ability to maintain confidential and sensitive information
• Ability to develop and maintain filing systems
• Ability to organize and coordinate functions and tasks, with frequent interruptions
• Ability to establish and maintain effective working relationships internally and externally
• Well-organized and self-directed n Ability both to take i