Administrative Assistant

📍 Location: Orlando, FL| 📅 Schedule: Full-Time
💰 Pay Range: $17.95/hr – $26.61/hr (Based on experience & qualifications)

🗂️ Administrative Assistant | The Backbone of Innovation. The Organizer of Excellence.

At Systems Innovation, we engineer more than just AV installations—we create lasting impact through seamless, immersive experiences in corporate boardrooms, universities, houses of worship, and experiential venues across the country. As a division of Entertainment Technology Partners, we are proud to design, build, and deliver the permanent AV solutions that power connection, creativity, and collaboration.

We’re looking for an Administrative Assistant who thrives in fast-paced environments and is ready to support multiple teams—including Project Management, Procurement, and Sales—with precision, efficiency, and professionalism.

👋 Who We Are

Systems Innovation specializes in the design and permanent installation of world-class audiovisual systems. Our clients span a variety of industries—from higher education and government to hospitality and entertainment. Whether it’s premium audio, LED display environments, theatrical lighting, or intelligent automation control systems, our work transforms spaces and elevates experiences.

🧩 What You’ll Be Doing

As an Administrative Assistant, you'll be the central hub that keeps operations flowing. You'll assist project managers with scheduling and documentation, support procurement efforts from vendor coordination to purchase order tracking, and help the sales team stay organized and focused on client success.

Key Responsibilities:

📋 Project Coordination & Support
• Track project timelines, milestones, and schedules
• Manage documentation, change orders, and deliverables
• Create and distribute internal reports and client-facing materials
• Provide real-time updates to project managers on lead times and delays

💼 Procurement Assistance
• Help source, evaluate, and communicate with vendors
• Manage purchase orders and confirm timely delivery of materials
• Maintain accurate procurement records and resolve discrepancies with AP or warehouse teams
• Collaborate with Receiving to verify deliveries and reconcile any mismatches

📈 Sales Administration
• Support the sales team with reports, client correspondence, and database upkeep
• Assist in proposal creation, contract formatting, and CRM updates
• Track lead activity and help coordinate key sales initiatives

🗃️ General Administrative Support
• Organize documents, manage digital and physical filing systems
• Schedule meetings, appointments, and company-wide activities
• Assist with event planning, team outings, and internal communications

✅ What We’re Looking For

🔹 1–3 years of administrative, project coordination, or related office experience
🔹 Strong organizational and communication skills
🔹 Ability to work collaboratively across teams while handling multiple priorities
🔹 Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with ERP or project tracking tools is a plus
🔹 A proactive, solutions-focused mindset with a sharp eye for detail

💡 Why You’ll Love It Here

✨ Collaborative Culture – Work closely with passionate teammates who thrive on communication and creative problem-solving
✨ Meaningful Work – Play a vital role in AV projects that impact major institutions and organizations
✨ Growth Opportunities – Build your skills in project management, procurement, or sales over time
✨ Comprehensive Benefits – Paid time off (starting at 12 days), 8 paid holidays, medical/dental/vision insurance, FSA, life and disability coverage, and a 401(k) plan

LMGSI is a Tobacco-Free and Drug-Free Organization and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws, including FMLA. Learn more about FMLA here.

🎯 Be the steady hand behind the innovation. Apply now and grow your career Beyond Technology.