Coordinator, Global Mobility

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.     

Your Opportunity

We are looking for an experienced Coordinator to join our Global Mobility team. In this role you will work with a group of Global Mobility Professionals based in Canada, United States, India, the UK and Australia. Our team provides support to business travelers, temporary assignments, permanent relocations, and expatriate tax compliance and planning.

Your Key Responsibilities

• Coordinate with external vendors and initiate tax, relocation and immigration services. 
• Prepare immigration, assignment, and relocation agreements for Stantec employees. Partner closely with the Talent Acquisition team for any new hires receiving relocation support.
• Coordinate tax payments associated with International Assignments as directed by the Global Mobility Tax Manager. 
• Support our North American immigration team with case management and processes as required. 
• Manage the Global Mobility inbox and review, assign and manage all service request tickets received by the Global Mobility team. 
• Prepare business travel letters for employees and support the HR teams in checking visa and immigration requirements. 
• Data entry and maintenance of Stantec’s Human Resources Information System and Global Mobility files. 
• Continuous review and updating of Global Mobility documents and resources as requested. 
• Oversee vendor invoicing and processes as required. 
• Assist with Global Mobility data reporting and cost analysis. 
• Assist in supporting the Global Mobility team with related projects and day-to-day administration as required. 

Your Capabilities and Credentials

• Proven ability to apply attention to detail, research, and gain knowledge quickly.
• Strong interpersonal, organizational, written and communication skills.
• Ability to set priorities and manage workflow under strict deadlines and competing demands.
• Ability to maintain confidentiality and appropriately handle confidential information. 
• Highly motivated, proactive, positive, and solution focused.
• Strong attention to detail and accuracy.
• Ability to proactively resolve issues and improve processes.
• Ability to work with minimal supervision.
• Able to deal with ambiguity and reprioritize tasks in response to unexpected changes in faced paced environment. 

Education and Experience

• Minimum of 3-4 years of experience providing administrative support in a corporate environment.
• Certificate or Diploma in Office Administration, Business Administration or Human Resources or equivalent amount of education and experience.

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.