Coordinator, Weddings, Corporate Meetings & Event Services

Position Details:
Current Rate of Pay: Min = $38.54/hr, Max = $44.66/hr
Employment type: Temporary Contract
Duration of employment: 1 Year
Hours of work: 35 hrs/week
Work location: Kortright Centre and The Village at Black Creek
Division: Education and Training
Business unit: Kortright Centre
Travel: 25%
Flexible Work Arrangements: No
Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2026 and a Canada’s Greenest Employer for 2026.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on May 25, 2026.


How you will contribute as part of the TRCA team:
The Coordinator, Weddings, Corporate Meetings & Event Services is responsible for the sales, promotion, and coordination of weddings, social, corporate and internal events and programs at The Village at Black Creek and at the Kortright Centre for Conservation. This position is also responsible for coordinating communications and promoting events, programs and venues.

Major Responsibilities:
• Coordinates the delivery of weddings, social, corporate and internal events, ensuring adherence to budget, requirements, and policies
• Develops and delivers in-person and virtual venue sales presentations to secure venue bookings
• Coordinates with Marketing, Communications & Events to develop promotional marketing and communications materials by deadlines
• Supports the procurement process including but not limited to compiling project scope, obtaining quotes, supporting the vendor selection process, working with the procurement department to initiate contracts and/or agreements
• Manages client agreement, invoices and contract administration for each event, vendor and/or client, while liasing with finance team when appropriate
• Collects data and creates reports to assess client and vendor event satisfaction along with financial impact
• Provides on-site support to ensure smooth event execution.
• Coordinates with vendors and internal stakeholders to arrange event details including scheduling of rehearsals, ceremonies, food and event supply deliveries, etc.
• Manages multiple clients and venue files, while prioritizing and scheduling completion of various event tasks and venues to expectations
• Creates a process for client and vendor feedback. Administers, collects and analyses feedback to monitor business performance and enhance the client experience

What will you need to succeed:

Education (degree/diploma/certifications/licenses)
• Post-secondary diploma or degree in in hospitality, food services, event management or event/venue sales
• Valid Ontario Class G2 driver's license
Experience
• 2+ years of experience working in the field of hospitality, food service, event/venue sales or event management

Knowledge/Skill/Ability - Competencies
• Strong sales and presentation skills
• Knowledge of Food & Beverage service and banquet operations / set up
• Excellent written and verbal communication skills, with the ability to build and maintain positive relationships with staffs and clients
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Demonstrates responsiveness to internal and external customer requests and needs\Anticipates future internal and external customer needs and incorporates them into goal setting, products, and services
• Ability to use critical thinking to evaluate problems, gather information, understand causes, and identify the best possible solutions
• Ability to communicate effectively with tact and courtesy
• Identifies opportunities for developing new internal and external customer bases
• Must be flexible to work all required shifts, including evenings, weekends, and holidays


What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues