Programs Support Lead, CPaCE

Job Summary

The Lead Programs Coordinator plays a pivotal role in supporting the Associate Deans within the College of Professional and Continuing Education (CPaCE). This position is essential for maintaining efficient operations, fostering effective communication, and facilitating strategic initiatives within the college. The Lead Programs Coordinator is entrusted with managing a wide array of administrative tasks to ensure the seamless functioning of the Dean's and Associate Dean's offices.

Key Responsibilities

• Performs complex and sensitive assignments requiring initiative, confidentiality, independent judgment and knowledge of campus policies and procedures.
• Organizes and prioritizes a variety of projects and tasks in an effective and timely manner and meets critical deadlines. Maintains attention to detail and accuracy in all duties, including accountable results, as well as for processes and document submissions.
• Support the implementation of strategic initiatives and projects within the college by maintaining key databases of partners, policies and resources.
• Serves as a liaison for program coordinators/teams to other college units including IT, Student Services Center and facilities.
• Plan and organize events hosted by CPaCE, including conferences, workshops, and meetings.
• Support the implementation of strategic initiatives and projects within the college.

Knowledge Skills and Abilities

The ideal candidate is highly adaptable, able to manage changing priorities and thrive in a fast-paced environment while maintaining exceptional organizational skills and attention to detail. They demonstrate initiative and independence in problem-solving yet excel as a collaborative team player with strong interpersonal skills for effective engagement with faculty, staff, students, and external stakeholders. Equipped with outstanding written and verbal communication abilities, they can compose professional correspondence, reports, and presentations with precision. This candidate is proficient in Microsoft Office, including advanced Excel skills, and has experience with PeopleSoft and SharePoint, as well as familiarity with email systems, calendar applications, and document management tools. They are quick to learn new technologies and adept at using digital platforms for scheduling, communication, and project coordination. With proven ability to manage complex calendars, logistics, and event planning, they bring resourcefulness and sound judgment to crisis management and decision-making. Their professional demeanor, discretion in handling sensitive information, and alignment with the university’s mission—particularly in continuing education—make them well-suited for administrative support, office management, and program coordination roles.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• Bachelor's degree in a relevant field, such as Business Administration, Communication, or a related discipline preferred.

• Proven experience in an executive support role or administrative position in a university or academic setting preferred.

Physical Summary

• Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

CPaCE Academic Programs

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,367 (Step 1) - $4,918 (Step 7) per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,367 (Step 1) - $6,362 (Step 20) per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sic