Administrative Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

The American Heart Association has an excellent opportunity for a Finance Administrative Assistant in our office located in Dallas, TX.

 

This position will work in a hybrid setting (in office approximately 2-3 days a week and as needed) in our Dallas, TX. office.

 

In this role, you will be responsible for processing, supporting, and coordinating finance related administrative functions, such as data entry, incoming and outgoing mailings, office supplies, routing of phone calls, and related duties for the entire department. Responsible for providing customer service response and resolution to National Center and Departmental/Regional staff.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Data entry in various software applications (E1 Financial System, Excel, Word, etc.)
• Support accounts payable check, sealing, mailing and Pcard delivery (mailing), and accounts receivable invoice printing and mailing.
• Responsible for entering/uploading monthly invoices submitted by the GL team into E1.
• Coordinate meetings and travel arrangements for Finance.
• Responsible for Finance Department management expense reports and travel booking.
• Utilizes Microsoft Word, Excel, and PowerPoint to prepare correspondence and various materials.
• Assists National Center Finance new hires with obtaining laptop, general office supplies, cubicle assignments, etc.
• Provides other general administrative support in-person and remote misc. duties and projects as needed.
• Assists with answering, responding and/or forwarding inquiries to the appropriate finance department staff to ensure timely customer service (telephone or email).
• Order office supplies, sort and deliver mail. Supports department meetings and events and manages calendar and travel for finance staff. Finance staff sponsor working with BT to arrange new employee technology needs.

 

Qualifications

• High School Diploma or Equivalent.
• Minimum six months of experience in the related field.
• Experience in administrative practices, office procedures, and telephone etiquette.
• Ability to communicate with people both in person and by telephone.
• Skilled in PC applications including Windows, Excel, Word, Power Point.
• Ability to learn, think, reason, and solve problems.
• Ability to interact with all levels of National Center and Affiliate staff.
• Ability to compute basic arithmetic.
• Skilled in written communications.
• Ability to work independently.

 

Compensation & Benefits

 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and