Administrative Specialist (Generation Power Plants)

Administrative Specialist (Generation Power Plants)

****Nixon Power Plant is located at 6598 Ray Nixon Road,  Hwy I-25 exit 125.

Colorado Springs Utilities is currently seeking an Administrative Specialist to provide professional-level, administrative support to the management and personnel in the Operations Technical Services department. If you have strong administrative experience, thrive in a professional, team-driven environment that offers variety and challenge, and have a strong desire to become entrenched in the inner workings of the utilities industry with a high regard for customer service, then this role may be for you!

Our people are our most valuable resource; we offer employees exciting opportunities, fulfilling work, and career growth.  Colorado Springs Utilities provides an engaging, dynamic team environment.  We are looking forward to adding you as our newest team member!

Key Areas of Focus:

• Maintaining and updating calendaring systems, coordinating scheduling, and making reservations
• Travel arrangements utilizing the Expense Request Tracker and FROSH/DEEM travel guide, and  mileage travel expense reimbursements
• Attending and supporting Safety Employee and Leadership safety committee meetings, supporting Safety Liaison’s, and monthly All Hands Safety Meetings and assist personnel with safety gear/equipment purchase forms and payment
• Scheduling job interviews utilizing Taleo, and Outlook, preparing interview packets, and returning completed interview documents to the HR Talent Acquisition team 
• Event collaboration and coordination for employee recognitions and trainings, including retirements and celebrations
• Special projects for stakeholders and OAS team
• Advises others on administrative procedures and/or provides training and instruction
• Coordinating and arranging supplies, materials, and presentations for meetings, including recording notes and/or action items, and setting up and operating AV equipment
• Performing P-Card reconciliation in strict adherence to policy and procedures 
• Developing and maintaining the department's SharePoint sites, including records retention per Records Management requirements
• Managing and reviewing, processes, prioritizing, and/routing incoming mail, publications, directives, and regulations, and maintaining and ordering office supplies
• Participates in active Safety engagement
• Participates and engages with team peers

Why should you apply? This is a fantastic opportunity to see how it’s all connected. If you are a forward-thinking, customer-focused administrative professional who thrives on challenges in an ever-changing environment, then this may be the perfect opportunity for you!

What will it take to be successful?  Most people will have at least three to four years of administrative experience and a high school diploma or G.E.D, and to succeed, in this role, this position will require:

• Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
• Strong attention to detail and follow-through with responsibilities
• Flexibility and adaptability
• Strong Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams
• Taking initiative and responsibility for projects and tasks
• Maintaining and improving department administrative processes and procedures
• Organization, time management, multi-tasking, and problem-solving skills
• Excellent customer service skills
• Maximo and Microsoft experience preferred

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary work. Even though the weight lifted may be of only negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those is negligible.
•  Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions. Incumbents may be subjected to moving mechanical parts, vibrations,