Posting Summary

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Administrative Assistant

Division/Office: President’s Office

Employment Type: Part-time (20-29 hours/week), non-benefited, on site

Position Purpose: The Administrative Assistant provides high-level administrative support to the President’s Office while ensuring efficient coordination, confidentiality, and exceptional customer service. The Administrative Assistant will assist the Executive Assistant to the President, the President, and provide supporting assistance to the Vice Presidents when other administrative staff is on leave. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks efficiently. This role also requires adaptability and a proactive approach to administrative support. Candidates should be comfortable in a dynamic environment, assisting with various projects as needs arise.

• Prepare, organize, and distribute correspondence, reports, agendas, meeting materials, presentations, and other documents for the President’s Office.
• Manage paper and electronic filing systems. Process incoming and outgoing mail.
• Prepare, submit and track purchase orders through the state procurement system. Monitor office supply inventory.
• Assist in providing administrative support for presidential initiatives, leadership programs, and special projects.

• Serve as the first point of contact for the office (in-person, phone, and email), providing a welcoming environment and exceptional customer service for internal and external constituents. Direct, screen, and/or route as appropriate.
• Assist in maintaining and managing the President’s calendar, ensuring the President’s Office is informed of schedule changes, appointments, and potential conflicts.
• Schedule reservations for PVCC conference rooms and event spaces.
• Assist with travel arrangements and process travel expense reports for the President and College Board Members.
• Maintain a high level of professionalism, discretion, and confidentiality in handling sensitive information.
• Assist with other duties as needed.

• Maintain and update contact databases and spreadsheets for retirees, college supporters, special guests, and other constituents to support effective communication and outreach efforts.
• Assist with invitation and response management.
• Assist with coordinating meeting and event logistics, including scheduling, room reservations, catering arrangements, event