Administrative Assistant

TEMPORARY POSITION

Introduction:

Capital Region BOCES needs to temporarily fill a vacancy for Secretary 1 in our Educational Service
Support Division located at 900 Watervliet-Shaker Road, Albany NY 12205.
The position is currently vacant. This request is for a temporary worker to augment existing staff on a short-term basis until the position can be permanently filled. The candidate will be working/training. alongside someone else.

Primary Job Functions:
1. Prepares correspondence, documents, records and other written material in final or draft form
using computer software from handwritten, rough drafts, marked copy, oral recordings or data
from various equipment as the source material.
2. Composes and prepares correspondence on matters where policies and procedures are well
defined.
3. Maintains and updates database/spreadsheet records on a personal computer utilizing
Microsoft Excel.
4. Establishes and maintains confidential and general office files, both paper and electronically.
5. Monitors and tracks status of program activities.
6. Answers telephone and gives out information.
7. Prepares mailings.

Requirements

Candidates Should Possess the Following Skills and Attributes:

1. Good knowledge of modern office terminology, procedures, equipment and business English.
2. Ability to handle routine administrative details independently.
3. Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an
acceptable rate of accuracy and speed.
4. Ability to prepare and maintain program records and routine reports.
5. Ability to communicate effectively both orally and in writing.
6. Ability to establish and maintain effective working relationships with others.
7. Ability to organize and maintain office files.
8. Ability to collect information from various sources for program operations.
9. Physical condition commensurate with the demands of the position.
10. Good phone skills
11. Professional dress and appearance,
12. Punctuality and reliability.

Education Qualifications:
A High School Diploma or higher level of education is required.
No specific licensure or certification is required.

Interviews:
BOCES may elect to conduct interviews in person, via phone, or a combination thereof.

Location:
It should be noted that our location is not easily accessible via public transportation. Candidates with
their own reliable means of transportation are preferred.

COVID-19
BOCES has no COVID-19 vaccination requirement.

Work Schedule and Term of Service:
Position is full time at 37.5 hours/week. Schedule is 7:30 a.m. to 3:30 p.m. or 8:00 a.m. to 4:00 p.m.

Overtime is not anticipated.
Work is 100% on-site. There is no option for telework.