Administrative Assistant I

Administrative Assistant I (Olympic Suicide Prevention Center)

This is a hybrid position based in Century City, CA.

The pay range for this position is between $19.88-$22.86 per hour. 

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About Didi Hirsch 

Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation’s first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch’s work possible.

Summary

As an Administrative Assistant I, you will be responsible for performing routine administrative, clerical, and general office support duties in a timely and efficient fashion at our Suicide Prevention Center.

Primary Duties

• Prepares a wide variety of routine correspondence, forms, reports and similar items using word processing, spreadsheet, and data entry software.
• Maintains and updates division or department personnel or other files as required by licensing and applicable state and federal laws.
• Creates and maintains databases for program outcome monitoring.
• Copies, sorts, faxes, collates and retrieves documents.
• Maintains calendar and monitors location of staff. 
• Acts as receptionist, greeting visitors and notifying staff of their arrival; assists staff with appointment scheduling; records call volume and produces reports.
• Plans, organizes and coordinates meetings and training sessions; coordinates location; and refreshments; secures necessary media equipment; distributes meeting announcements; prepares and distributes meeting material; takes meeting minutes; ensures room is vacated and tidy after meeting or event.
• Assists in monitoring program expenses; monitors supplies and re-orders supplies, forms, books and other items; maintains petty cash.
• Sorts and distributes mail; prepares outgoing mail including internal office mail, external office mail, overnight services, delivery services and registered mail.
• Responds to telephone calls for supervisor in a timely, friendly manner and assist callers as able; checks and responds to e-mails.
• Attends routinely scheduled meetings as requested or required for the division, department or Agency.   

Position Requirements

• Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures.
• Support the values and mission of Didi Hirsch as related to employment.
• Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities.
• Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity.
• Possess basic math skills sufficient to monitor program petty cash and related functions.
• Present ideas, information, and viewpoints clearly, both verbally and in writing.
• Efficiently use the personal computer for word processing, spreadsheets, database maintenance and other related software programs.
• Utilize analysis, experience, and judgment to make decisions within policies and procedures.
• Demonstrate commitment to team objectives and Didi Hirsch philosophies.
• Adapt to changing needs by acquiring new skills and knowledge.

 

Our Vision

A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.

Our Mission

Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.

Core Values<