Project Billing Senior Associate

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Project Billing Senior Associate

Position Location: Remote - work virtually from anywhere in the United States

Job Summary

The Project Billing Senior Associate is responsible for managing the complete billing lifecycle for assigned projects. This role ensures accurate and timely invoicing in accordance with contract terms while partnering with Project Managers to monitor financial performance, manage WIP, and support margin goals.

Essential Functions

Project Accounting (75%)

• Prepare and issue client invoices for T&M, Fixed Fee, Milestone, and Cost-Plus contracts
• Review and validate time entries, expenses, subcontractor costs, and supporting documentation
• Interpret contract terms to ensure billing compliance
• Monitor unbilled revenue and WIP; proactively drive timely billing
• Track retainage and ensure proper release
• Partner with Project Managers on billing schedules, project performance, and margin awareness
• Resolve billing discrepancies and client inquiries
• Support month-end and year-end close activities related to revenue and billing
• Maintain documentation and audit-ready billing support

Audit / Process Improvements (25%)

• Analyze billing, cost, and revenue variances
• Analyze billed vs. projection and reporting on variances
• Ensure project data accuracy by monitoring reporting and auditing projects as needed
• ERP master user to review current processes and provide insight for further automation, workflow or process improvements.

Completion of Assigned Tasks and Deliverables on Time and on Budget

• Performs other related duties as assigned

Position Requirements (Intermediate level for all the following)

• Experience with multiple contract types (T&M, Fixed Fee, Milestone, Cost-Plus)
• Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
• Strong understanding of revenue recognition fundamentals
• Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare, update and maintain records, files and reports
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously

Physical Demands

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home office, facility and other environments
• On occasion the employee may move equipment or other items weighing up to 25 pounds

Travel / Relocation Requirements

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running err