Administrative Assistant - Legal Regulatory

Posting End Date:  

Work Place Flexibility: Hybrid 

Legal Entity: Entergy Services, LLC 

 

 

*This position may be filled as an Asst-Administrative I, II, III or Sr based on the qualifications and experience of the selected candidate.*

 

*This is a hybrid role, with expectations that the selected candidate will report to the office 3 days per week, and lives within an hour travel time of the reporting office at 919 Congress Ave, Austin, TX. This position does not offer relocation benefits.*

 

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: organizing, editing and formatting large regulatory filings; scheduling appointments, distributing incoming and outgoing mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.  Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

JOB DUTIES/RESPONSIBILITIES:

• Provide administrative support to Senior Lawyers with an extremely heavy case load.
• Answer multiple phone lines as well as provide back-up support for other administrative staff.
• Monitor email communications and maintain attorneys’ calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering.
• Prepare formal correspondence, routine documents, and presentations given minimal direction. Prepare spreadsheets, presentations, and interoffice correspondence including copies.
• Accurately and punctually prepare, file, and track complex regulatory filings and legal documents in compliance with applicable requirements.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of department and Company information.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.
• Maintain well-organized and detailed filing system and support compliance with applicable record retention policies.
• Process expense reports and input employee worked hours into payroll system.
• Communication with internal and external business contacts/consultants and maintain contact lists.
• Coordination with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
• Assignments may involve overtime hours.  Regular attendance is essential.
• Provide general support to visitors.
• Various additional duties or assignments requested by senior management.

 

MINIMUM REQUIREMENTS:

Minimum education required of the position:

• Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum experience required of the position:

• Asst-Administrative I: 0 - 2 years of legal administrative, secretarial, or paralegal experience.
• Asst-Administrative II: 2 - 4 years of legal administrative, secretarial, or paralegal experience.
• Asst-Administrative III: 4 + years of legal administrative, secretarial, or paralegal experience.
• Asst-Administrative Sr: 6 +  years of legal administrative, secretarial, or paralegal experience.

 

Minimum knowledge, skills, and abilities required of the position:

• Microsoft Office Suite.
• Ability to work independently given minimal direction.
• Ability to work as part of a team and assist colleagues as needed on a routine basis is essential.
• Ability to work consistently in a professional, congenial manner and contribute to a friendly and productive work environment.

 

Any certificates, licenses, etc. required for the position:

• Must be EEI SASS test recommended.
• Candidates selected to EEI SASS test will be invited via email *MONITOR YOUR SPAM/JUNK EMAIL FOLDER.

 

#LI-KA1

 

 

 

Primary Location: Texas-Austin Texas : Austin 
Job Function: All Other Jobs
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 113457
Travel Percentage:Up to 25%

 

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Plea