Administrative Assistant - Winslow

Winslow Capital is a leading active growth manager with approximately $30 billion under management in public and private growth equities. Our firm has been investing in transformational growth companies since 1992. We have the stature, assets, resources, experience and expertise to find and understand growth companies across sectors and around the world. Winslow Capital is an independent investment affiliate of Nuveen. For more information, please visit our website at www.winslowcapital.com

As Administrative Assistant, you will be the front-line ambassador for Winslow Capital by managing and maintaining a best-in-class working environment for our reception and conference space. You will be a key member of our business management team and the first point of contact providing high touch hospitality service to Winslow Capital's external clients, guests, and callers. Your role in presenting a welcoming, supportive, and professional space as well as maintaining a positive environment among cross-functional teams is paramount.

This position offers a variety of administrative responsibilities and opportunities to impact special projects, supporting various teams to complete routine deliverables aligned with our business management, culture, and overarching goals. This is a fantastic opportunity for an individual looking to establish their career in a professional, fun, and fast-paced environment. The Administrative Assistant position will report to Winslow Capital's Office Manager.

Key Responsibilities and Duties

• Opening and/or closing the office • Welcoming, screening and directing guests and clients

• Professionally answering and routing incoming calls

• Coordinating schedules for multiple conference rooms and facilitating catering

• Maintaining an orderly and pristine appearance of office refreshment areas, conference rooms, guest reception areas and front desk, coordinating maintenance as needed

• Distributing incoming and outgoing mail and deliveries

• Providing initial support for copiers, printers, fax and postage

• Managing office supplies inventory

• Managing firm phone lists, form/template updates and managing various firm subscriptions

• Reports to and serves as backup to the Office Manager in their absence

• Assisting with special events planning and quarterly events coordination

• Distribution of daily reports and providing support for intranet updates

• Providing administrative support and coordinating special projects as needed

• Some tasks may require the ability to sit and type for long periods of time and lift approximately 20-40lbs for short periods of time

Educational Requirements

• High School Preferred

Work Experience

• No Experience Required

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
2IC

Preferred Qualifications:

• 1-3 years of experience in an office setting
• Experience in an administrative assistant, receptionist and/or client facing role
• Bachelor’s degree or some college
• Strong organizational skills and meticulous attention to detail
• High degree of proficiency in MS-Office Outlook email and calendar management
• Exceptional level of customer service and problem solving skills
• Excellent interpersonal and communication skills, both oral and written
• Self-starter with the ability to work independently, manage own schedule and initiate improvement projects with limited direction
• Experience with PowerPoint and/or interest in graphic design
• Experience in Adobe Creative Suite, specifically Illustrator and InDesign
• Ability to change task priority levels when needed
• Willingness to be flexible and help all functional areas
• Displays curiosity and entrepreneurial attributes
• Collaborative style and ability to maintain professionalism at all times under stressful situations

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2024-11-21

Base Pay Range: $20.38/hr. - $29.62/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive