Administrative Assistant

At Popular, we offer a wide variety of services and financial solutions to serve our communities in Puerto Rico, United States & Virgin Islands. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; this is why we value their diverse skills, experiences and backgrounds.

 

Are you ready for a rewarding career?

We have more than 9,000 people working for Popular in Puerto Rico, United States, Virgin Islands and Latin America.

Come and join our community!

Job Type

Full Time - Non Exempt

General Description

Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

Essential Duties and Responsibilities

Provide general administrative support including mailing, scanning, faxing and copying to management.  Compiles data, and type statistical reports, presentations and proposals.  Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.  Gives support to assure the compliance of established objectives, plans and procedures.  Gives orientation to clients about unit services. Performs administrative tasks (i.e. request reimbursements, payments) representing the company.  Creates and maintains database and spreadsheet files.  Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings.  In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion). Maintain office supplies for department.

 

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Education

Bachelor's Degree in Business Administration

Experience

Two to three years related experience.

Certifications / Licenses

No certifications or license needed.

Other Qualifications

Region Locations

Main Office, St. Thomas, USVI

Work Schedule

Values

Passion for PeopleSucceed TogetherOwn Every MomentBuild the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

 

If you have a disability and need assistance with the application process, please contact us at  asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide reasonable accommodations. Any other correspondence will not receive a response.

 

As Puerto Rico’s leading financial institution, we reaffirm our commitment to always offer essential financial services and solutions for our customers, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

 

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Popular is an Equal Opportunity Employer

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.

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