Event Services Coordinator- (Administrative Analyst Specialist Exempt I) - HDCS Conference Services

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Event Services Coordinator

Positions Available

1

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Housing, Dining & Conference Services

Appointment Type

This is a one-year probationary appointment.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday 8:00 AM-5:00 PM

Anticipated Hiring Range

$4,617.00 - $4,900.00 per month ($55,404.00-$58,800.00/year)

Salary is commensurate with experience.

Position Summary

Under the general supervision of the Conference and Event Services Manager, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services.

Position Information

CUSTOMER & EVENT MANAGEMENT

• Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities.
• Develop and maintain excellent client relations while managing all details associated with each event.
• Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters.
• Primary point of contact for events and provide clients with updates as necessary for each event.
• Responsible for vendor management and client contract negotiations for events.
• Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services.
• Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support.
• Develop and implement procedures and solutions to improve the Event