Administrative Assistant I

Classification Title:

Administrative Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

Office Communication and Coordination

• Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist).
• Provides information on routine services and resolves queries related to standard policies or procedures.

Travel Coordination

• Assists in making routine travel arrangements, such as reservations, and processes related reimbursements.

Information and Records Management

• Oversees and updates lists, organizes mailings, and manages data entry tasks.
• Maintains and organizes unit-specific files.

Document and Report Preparation

• Drafts routine documents, including correspondence, spreadsheets, and reports.

 Procurement and Office Support

• Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks.
• Addresses equipment or facility concerns when they arise.
• Updates relevant websites.

 Fiscal Support

• Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities.

 Event Assistance

• Might play a role in organizing or aiding events.

Expected Salary:

Salary range is $17.00 - $20.00 per hour

Required Qualifications:

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience

Preferred:

Ability to understand the complex responsibilities of the position and to allocate time and resources to each.

Knowledge of administrative principles and practices

Knowledge of computing and word processing

Knowledge of medical terminology

Knowledge of office procedures and practices

Knowledge of principles and techniques of effective verbal and written communication

Extensive skills in typing

Ability to utilize the knowledge listed above to perform the duties of the position

Ability to plan and use resources effectively

Ability to organize and coordinate the work of others

Ability to establish and maintain effective working relationships with others

Ability to use commonly employed office equipment such as transcribers, computers, etc.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume

This is a time limited position.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veteran's Preference Page for more details.

The University of Florida is an equal opportunity employer.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No