Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Mar 21, 2025

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

Following our 10-year strategic plan, UT will become the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, leadership and Change Starts Here strategic plan.

Why Join Texas Development?

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world.

Together, through one of the largest fundraising efforts in our state’s history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits. With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic community of more than 450 fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Join us and change the world.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

To serve as a member of Texas Gift Operations team and the University Development office by assisting with staff support needs and daily administrative responsibilities.

Responsibilities

• Staff front desk from 8am-5pm as assigned. Complete open and closing procedures.

• First point of contact for the Development building: fielding phone calls, welcoming new arrivals, directing people to other departments/individuals, go-to for other questions about building procedure and submitting building repairs in collaboration with building procurement manager.

• Manage parking passes and log.

• Distribute and handle incoming/outgoing packages.

• Work with finance to submit proper documentation for Document Solution deliveries.

• Manage front desk coverage calendar and ensure the desk is staffed during operating hours.

• Efficiently and accurately check in gift batches at the front desk. open, copy, date stamp and distribute all incoming documents.

• Prepare mail receipts for pick up by UT Mail Services on a daily basis. Sort and distribute incoming mail in a timely fashion.

• Work with the Finance team to monitor office supply and refreshment inventory for reorder.

• Back up the rest of the TGO team and provide assistance to Assistant Director as needed.

• Other duties as assigned.

Required Qualifications

• Bachelor's degree. 

• A combination of one year of experience assisting with fundraising programs or performing complex administrative functions.