Administrative Assistant

Corporate:

Light & Wonder’s corporate team is comprised of incredible talent that works across the enterprise, defying boundaries to provide essential services in an extraordinary manner to ensure the success of the organization and the well-being of employees.

Position Summary

Job Summary:

We are seeking an exceptional, self-motivated, and versatile Administrative Assistant to support several members of this new businesses’ management team. Someone with excellent problem solving and good judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This role requires attention to detail, ability to meet tight deadlines, great organizational skills, and integrity and professionalism in handling confidential information. Ability to accommodate flexible work schedule, based on the needs of the Grover Charitable Gaming executives.

Essential Job Functions:

• Maximize Executive(s) efficiency and priorities including booking appointments, managing to-do’s and maintaining frequently changing calendar through Microsoft Outlook. Make sure the Executive(s) day is organized and productive.
• Coordinate all aspects of appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
• Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.) for members of the executive team.
• Serve as gatekeeper of Executive time, schedules, and information while maintaining a courteous and confidential manner.
• Prepare, reconcile, and track expense reports of members of the executive team.
• Handle office management needs
• Planning and coordinating team events and offsites for which the executive team is a part of

Qualifications

Qualifications, Training and/or Experience:

• 3+ years of travel, accounting, and/or admin support role

Knowledge, Skills and Abilities:

• Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint.
• Detailed planning, time management, and organizational skills.
• Exceptional written, verbal, and interpersonal communication skills.
• Experience with expenses and expense reporting
• Experience booking and coordinating travel
• Understands and meets deadlines and time sensitive issues in a fast-paced environment.
• Builds relationships with internal/external leaders and other team members.
• Maintains confidentiality and acts with discretion with a high degree of professionalism.
• Quickly learns and adopts new technologies.
• Able to change direction as needed and perform with unanticipated interruptions or pressures.
• Collaborative, team player; willing to jump in and do the work needing to be done.

Education:

• Associate degree preferred

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, use hands, operate a computer, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment.

Work Conditions:

• The work conditions are representative and typical of similar jobs in comparable organizations

Light & Wonder and its affiliates (collectively, L&W) are engaged in highly regulated gaming businesses.   As a result, certain L&W employees may, among other things, be required to obtain a gaming or other license(s), undergo background investigations or security checks, or meet certain standards dictated by law, regulation or contracts.   In order to ensure L&W complies with its regulatory and contractual commitments, as a condition to hiring and continuing to employ its employees, L&W requires all of its employees to meet those requirements that are necessary to fulfill their individual roles.  As a prerequisite to employment with L&W (to the extent permitted by law), you shall be asked to consent to L&W conducting a due diligence/background investigation on you.