Senior Workplace Associate

<h3>About Us</h3> <p>At Udemy, we’re on a mission to improve lives through the power of learning. We’re a leading global learning company and one of the world’s largest education platforms, with more than 67 million learners. Our goal is to provide flexible, effective skill development to empower organizations and individuals. </p> <p>Talented people are everywhere, and the right opportunity can be hard to come by. That’s why we’re focused on revolutionizing learning, using our skills and expertise to help others develop theirs and reach their full potential. Individually, we bring our unique perspective to reimagine the way we share knowledge. Together, we can improve lives by making learning more accessible for our learners, our instructors, and businesses around the world.</p><p><strong>This onsite position requires 5 days per week in our Dublin office.</strong></p> <h2><strong>About you<strong> </strong> </strong></h2> <p>You’re a connector who puts people first and values the lasting ​partnerships you’ll build. You’re an active listener who cares about the stories people share and are energized by communication and collaboration. You love learning new things and are known for bringing innovative perspectives and questions to the table. You’re deadline and results-driven, proactive,  passionate about creating new processes, systems, and best practices that help your internal partners do their best work.</p> <h2><strong>About your skills</strong></h2> <ul> <li> <p>Strong Communication Skills: You excel in articulating complex technical concepts clearly and concisely to both technical and non-technical stakeholders, fostering a collaborative and transparent work environment.</p> </li> <li> <p>Collaboration: You excel in fostering collaboration within cross-functional teams, leveraging diverse perspectives and expertise to achieve common goals and deliver successful outcomes. You are adept at working effectively in remote or distributed teams, leveraging communication tools and collaboration platforms to facilitate seamless communication and collaboration across all levels of the organization,  geographies and time zones.</p> </li> <li> <p>Stakeholder Management: You excel in managing stakeholder expectations, fostering positive relationships with clients, users, and other key stakeholders, and effectively communicating project progress and milestones.</p> </li> <li> <p>Cross-Functional Partnership: You excel in managing stakeholder expectations, fostering positive relationships with internal teams, users, and other key stakeholders, and effectively communicating technical decisions, project progress and milestones.</p> </li> </ul> <p> </p> <h2><strong><strong>About this role</strong></strong></h2> <p>Udemy is looking for a Senior Workplace Associate to join our Dublin office. This is an in office based role that encompasses front desk responsibilities, vendor management, office engagement and budget management &amp; culture building . You'll be responsible for creating a welcoming, organized, and efficient workspace, ensuring smooth office operations. As part of an expanding global company, this is a fantastic opportunity to manage cross-functional experiences and contribute to a learning-focused organization. This role will report into Real Estate &amp; Workplace (REW) and more specifically the Head of the EMEA/APAC region. Our team mission is to enable productivity and connection by providing positive employee experiences through innovative Real Estate &amp; Workplace solutions. </p> <h1> </h1> <h2><strong><strong>What you’ll be doing</strong></strong></h2> <ul> <li> <p><strong>Guest Services</strong> – Greet visitors and employees, ensuring a seamless check-in process.</p> </li> <li> <p><strong>Office Operations</strong> – Oversee daily workplace functions for a productive environment.</p> </li> <li> <p><strong>Workplace Requests</strong> – Manage and prioritize office-related inquiries efficiently.</p> </li> <li> <p><strong>Facilities &amp; Budget Management</strong> – Oversee office purchases, lunch programs, and budgets.</p> </li> <li><strong>Vendor &amp; Landlord Relations</strong> – Maintain strong partnerships for smooth operations.</li> <li> <p><strong>Health &amp; Safety</strong> – Act as the office liaison to ensure a safe and secure workspace.</p> </li> <li> <p><strong>Events &amp; Engagement</strong> – Plan team/company events to foster culture and engagement.</p> </li> <li> <p><strong>Global Support</strong> – Provide operational and logistical support across Dublin and remote offices.</p> </li> </ul> <p> </p> <h2><strong><strong>What you’ll have</strong></strong></h2> <ul> <li> <p>3+ years of proven experience in office management, guest services or similar roles</p> </li> <li> <p>Exceptional organizational and time-management skills.</p> </li> <li> <p>Excellent communication skills, both written and verbal.</p> </li> <li> <p>Proficiency in GSuite, Slack and other project management tools.