Administrative Assistant, US Finance
Universal Music GroupAbout the role
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
US Finance Administrative Assistant
How we LEAD:
We are seeking an Administrative Assistant to support the US CFO and SVP Finance, with secondary duties to provide general accounts payable / vendor support as well as departmental support to other Finance team members as needed. The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas with previous experience supporting a high-level executive required.
Reporting to the US CFO, the Administrative Assistant must be detail oriented, efficient with their use of time and can multi-task while working on tight deadlines in a highly pressured, fast-paced music industry environment. This Administrative Assistant role will maintain a ‘can-do’ attitude with no task too small and no challenge too great. This position is based in Santa Monica, California and will be in office 4 days per week.
How you’ll CREATE:
- Primary Responsibilities (for US CFO & SVP Finance):
- Heavy calendar management (Outlook), arranging meetings and conference calls via telephone, Zoom and email.
- Proactively prepare for and remind executives of upcoming meetings.
- Exercise discretion when answering calls and interrupting meetings.
- Coordinate and prioritize incoming requests, including facilitating time sensitive approvals.
- Work closely with other assistants to facilitate general workflow.
- Book travel, accommodations, car service and restaurant reservations as needed.
- Prepare and process expense reports.
- Book conference rooms and handle any associated food services, facilities or AV needs.
- Additional administrative tasks as requested.
- Secondary Responsibilities (accounts payable / vendor support and general departmental support):
- Assist department with general accounts payable and vendor administration/support in UMG procurement system (Uniport).
- Arrange meetings for other Finance staff as requested.
- Maintain Finance distribution lists and familiarity with general finance staff.
- Serve as point person for finance questions coming from non-finance staff.
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