Job Description Summary

The primary responsibility of this role is to provide effective and efficient administrative support to the leadership teams and site associates. Responsibilities will be broad and changeable in nature including coordinating or leading special projects, arranging conferences and events, site communication, general administrative support to site associates, and overall site support as needed. The successful candidate will be someone with outstanding communication skills, analytical ability, capable of managing events and projects, ability to multitask, ability to learn and navigate various Microsoft Office and company applications at a high level, and ability to work independently.

Job Description

Essential Responsibilities

• Prepares and administers professional correspondence and communications to internal and external stakeholders as needed; to include meeting agendas, emails, mailings, newsletters, video display materials, and other forums of site communication. 
• Lead communication efforts to facilitate employee engagement; establish and maintain online site(s) such as Facebook, create and distribute site newsletters, digital and video communications, and other as needed.
• Supports site meetings; arranges and organizes facilities and equipment needs; prepares, and professionally formats agendas, minutes/notes, reports, presentations, and other important materials. 
• Provides general office administration, ordering supplies, sorting mail, answering phone, creating badges.  Supports front-desk and visitor registration as needed. 
• Creates and maintains calendar of site activities, to include site and ERG events.
• Manages site events as needed, to include large scale engagement events, employee townhalls, and community outreach activities.  Coordinates birthday, retirement, and other celebrations.
• Provides support to Employee Engagement committee and other ERG Leaders on coordinating and organizing engagement activities and events as needed.  Active member of the EEIT.
• Assists associates with general actions and information.  Have knowledge of general policies and employee benefit resources; guides and assists associates, assists associates with document upload and submission, provides information regarding benefit vendors and contacts, and responds to other inquiries as needed.
• Supports People Leaders with time keeping administration, reviews timeclock data, assists with reviewing and correcting shift schedules, partners with leaders to address errors.
• Provides general recruitment support, coordinates with leadership to schedule interviews; general candidate screening as needed, career fair participation, other as needed.
• Maintain relationships with external stakeholders as a representative of GEHC.
• Other duties as assigned

Required Qualifications:

• High school diploma, GED or local equivalent required with at least 2 years of relevant experience or  Associates degree.
• Strong communication skills, effective and professional writing skills, effective and professional verbal communication. 
• Demonstrated interpersonal skills reflecting respectfulness and engagement to visitors and associates, professional demeanor, and presence. 
• Project management skills, ability to effectively plan, organize, track, and successfully complete projects in a timely manner.
• Experience with employee event planning at a large level; skilled in ability to scope event details, selection of vendors, inclusion of needed stakeholders, creating events that are fun!
• Experience at an advanced level using Microsoft Word, Excel, Publisher, Outlook, Teams and PowerPoint applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); moderate  level of Excel application to create charts, diagrams and tables of data.)
• Outstanding organizational and time-management abilities.
• Strong ethics and reliability; handles highly confidential and sensitive information, while maintaining confidentiality.

Preferred Qualifications:

• Three years of experience working in administration, office management, or related field in a corporate or professional business environment. Experience communicating with executives and professional clientele.
• Experience organizing and managing company events on a large scale; support and leading employee activities.  Experience representing an organization in a professional capacity in community events.
• Experience interfacing with and assisting various stakeholders.  Experience assisting associates with routine requests and administrative support. 
• Experience managing Company websit