Administrative Assistant

Our Company
Lancer Worldwide, a Hoshizaki Company, is an award-winning global leader in beverage dispensing. Through innovation and a commitment to dedication in action, we create products that benefit our customers worldwide, and give them a distinct advantage in the marketplace. We offer our teammates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We welcome talented, passionate, and highly motivated individuals to join our team.

Summary/Objective
Provides a friendly welcome and reception to Lancer, while monitoring and controlling access to ensure basic safety, and providing clerical and administrative support to the organization.

 

Essential Functions
•Provide a presentable and friendly welcome and assistance to employees, customers, vendors, visitors, new employees, etc. as the first impression of Lancer.
•Maintain professional decorum and supplies of the lobby space, entryway, signage, TV’s, etc.
•Monitor security cameras and notify Safety, HR, or Facilities Manager(s) of concerning activity.
•Responsible for allowing/controlling guest entrance via controlled access to guests and contractors without badges.
•Create, monitor, collect, and update security badges for controlled access to building.
•Process incoming and outgoing mail.
•Screen and route callers and ensure all protocols for physical entry are completed as the building receptionist.
•Coordinate the organized use and scheduling of the company car program following check-in/out procedures and notifying the Facilities Manager when cars need attention.
•Accurately prepares documents to include purchase orders, approval requests, reports, and miscellaneous documents.
•Effectively communicates and coordinates with employees verbally and in writing.
•Acts as the back-up to and provides routine support to the Sr. Executive Admin with administrative activities such as scheduling meetings, travel arrangements, participating in coordination of company functions, purchasing supplies, ordering and picking up meals for customers, guests and employees, clean-up after caterings, and various administrative requests.
•Maintains high degree of professionalism and confidentiality with all communications, data, records, reports, etc.
•Performs accurate data entry to process invoices, purchase orders, billing, badge creation, and other required processes.
•Provides logistical and tactical support for HR-employee activities as needed.
•Other responsibilities assigned as needed.

 

Knowledge, Skills & Abilities
•Strong communication (email, phone, verbal) skills required
•High energy with a demonstrated ability to effectively interact with individuals at all levels of the organization, including to ability to address and diffuse basic facility/security needs
•Detail oriented with strong organizational skills with the ability to handle multiple tasks and projects
•Strong work ethic, with excellent attendance, and desire to be a team player
•Computer skills: Proficiency with email, Word, Excel and PowerPoint
•Tech savvy to operate, maintain, and troubleshoot various systems (badge access control system, security camera system, phone, ipad, TV, pc, etc)
•Accurate typing and notetaking skills required

 

Education & Experience
•High school diploma required
•Minimum two (2) years of office, clerical, or administrative and/or security receptionist experience required.

 

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets. The employee is exposed to outside weather conditions if out in the manufacturing site. The noise level in the work environment is usually low to moderate.

Physical Demands
Ability to communicate verbally, view security systems, and monitor people entering/exiting the building, sitting, standing, walking, and bending as needed. Using proper lifting technique may be required to lift objects up to 25 lb. with assistance. May have to reach for objects at or above shoulder height. Must be to operate office equipment including computers, copiers, TVs, iPad, and telephones.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Notice To Third Party Agencies
Please note that LANCER does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, LANCER will not consider or