Administrative Assistant

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package
• A bright and energetic culture where your ideas are valued
• 75-years of financial stability

Derse employs over 500 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas and Pittsburgh. Visit our website derse.com to learn more!

As the Administrative Assistant for our Rental team in Northbrook, you'll be responsible for the administrative tasks and act as a crucial team member ensuring organization for our staff. The Administrative Assistant will also have the unique opportunity to work hand-in-hand with our Rental Director in coordinating and maintaining the Rental department. This position comes with unique and exciting challenges in the exciting industry of Experiential Marketing. Read through and apply if this sounds like the opportunity for you!  

Administrative Assistant Responsibilities

• Receive and process all invoices to be submitted to Derse Accounting 
• Enter material charge out slips into the ERP system. 
• Enter Rental Shop employee approved timecards into the ERP system 
• Process/reconcile Rental expense reports. 
• Issue and process Rental purchase orders 
• Maintain Rental graphic storage system for accuracy of information and prepare regular storage report for Rental Director to review 
• Assist in coordinating two-location oversight in tandem with Rental Director
• Forecast and report Rental inventory shortages using Derse software (Flex)
• Practice strong attention to detail while managing multiple projects timely and effectively
• Maintain office supplies on behalf of Rental division
• In Receptionist’s absence, provide back-up support to the front desk 
• Other duties as assigned

Requirements

Administrative Assistant Requirements & Qualifications

• High School diploma and/or 1+ year related experience or training required
• Associate Degree in Business Management preferred
• Advanced skillset in Microsoft Excel required 
• Outstanding customer service experience