Administrative Assistant I - Post Office

Pay Rate:

17.88 USD

Position Summary:

This is a full time year round Administrative Assistant I position that works Monday through Friday from 7:30 a.m. to 4:30 p.m. The pay rate is $17.88 per hour. All applications must be received by no later than 11:59 p.m. on 2/11/2025.

Job Description:

MINIMUM QUALIFICATIONS:
One year of clerical experience in an office setting.

REQUIRED COMPETENCIES

• Strong customer service skills
• Strong interpersonal skills
• Active listening skills
• Ability to repetitively lift and move objects weighing up to 50 lbs. occasionally and up to 20 lbs. consistently
• Ability to work independently and as part of a team
• Ability to work and communicate with internal and external customers to meet their needs in a polite, courteous and cooperative manner. Committed to quality customer service.
• Ability to respond appropriately to supervision. Follow policy and procedures and fully cooperate with supervisors and co-workers.

 CONDITIONS OF EMPLOYMENT:

• A final job offer is contingent upon the satisfactory completion of a criminal background check. All background checks will be conducted in accordance with Fort Lewis College policy.
• A final job offer is contingent upon the satisfactory completion of a post offer evaluation of lifting abilities
• Must possess and maintain a valid driver license. Must in possession of the valid license at the time of application.
• A final job offer is contingent upon the satisfactory review of the applicant driving record by the College insurance agent and the satisfactory driving record must be maintained in order to drive a campus vehicle

JOB DUTIES

Data Entry 25%

Input and correct data on Fort Lewis College data systems for upcoming semesters; perform data entry for Fort Lewis College mail boxes for students living on / off campus and community members. Utilize the Fort Lewis College data systems to forward mail in compliance with USPS regulations.

Customer Service 20%

Answer phone calls and relay information that is requested; provide directions, individual information, and mail advice to students, faculty, staff, and community members.

Window Service 25%

Provides USPS service to all faculty, staff, students and the general public. Consistently lift up to 50 pounds and team lift anything heavier when processing packages.

Carrier & Trainer 20%

Utilizing the campus mail vehicle, bring mail from the main post office to campus every morning. This is a daily occurrence requiring a valid driver license, and a satisfactory driving record is required and must be maintained to drive any state-owned vehicles. Sort and distribute mail to Fort Lewis College mail boxes. Oversee the loading of mail for delivery to faculty and staff across the Fort Lewis College campus. Train work study students on the mail delivery routes across the Fort Lewis College campus. Oversee and monitor work study students as they help with the sorting and forwarding of mail and packages. Train work study students as to proper work procedures, including sorting, delivering mail, and forwarding mail and packages.

Maintenance & Inventory 10%

Perform routine maintenance and repairs to Fort Lewis College mail boxes. The window clerk will be responsible for maintaining the inventory of supplies for USPS services and any other supplies needed to run the service windows. The window clerk will notify the Fort Lewis College Post Office Manager of any supplies that need to be ordered from online sources.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures,