Development Program Associate, AS&E Advancement

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

300 East River Rd, Rochester, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100006 Ofc Sr Vice Pres Advancement

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 - $32.29

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
In conjunction with other AS&E Advancement departments and staff (Academic Center: Student Life, Admissions, and Academic Excellence, Arts and Sciences, Hajim School of Engineering and Applied Sciences, and the River Campus Libraries) provide support as needed for fundraising, finance, data management, and reporting activities. With minimal direction and considerable latitude for independent judgment, acts as a key team member to all AS&E departments. Provides administrative and program support to AS&E Academic Center Advancement team. Works closely with colleagues internally and on campus to support the work of the University units advancement activities which includes working with senior administrative staff, deans, directors, faculty members, alumni, students, vendors, parents, and others. Must have good judgment, be able to problem solve, embrace the team concept, have excellent customer relations skills and be able to adjust to changing priorities and challenges in a busy environment.

ESSENTIAL FUNCTIONS

Department Reporting Support - ASE

• In support of the Associate Vice Provost for University Advancement ensure effective liaison between all ASE departments and various University Advancement offices. 
• Manages and maintains, on an ongoing basis, priority fundraising information in both print and online for ASE including but not limited to naming opportunities, project/program purpose and advertising pieces.
• Plans and contributes, on a monthly basis, to the pipeline and capital projects. This includes creating and maintaining prospect lists; creating and managing pipeline documents, creating snapshots for University leaders; maintain giving information in conjunction with Advancement’s Director of Finance.
• Responsible for the proposal management reporting for the AVP.
• Generate reports based on key metrics and funding priorities related to the upcoming Capital Campaign included but not limited to donor lists, quiet phase campaign planning, public phase campaign planning, proposal updates key projects with campus partners that fall under the ASE umbrella (Arts and Sciences, Engineering, Athletics, and Student Life)
• Point person for data requests for special initiatives and projects.
• Program Support – Academic Center for AS&E (Student Life, Athletics, Admissions and Enrollment)
• Supports the Academic center team with their advancement activities.

Programmatic Support

• Oversees and provides administrative support to the AS&E Academic Center and Athletics advancement teams.
  • Responsible for a wide scope of duties requiring a thorough understanding of administrative processes, procedures and practices; this requires a comprehensive knowledge of multiple database and calendaring systems, reimbursement processes, cultivation/solicitation plans, stewardship processes and key priorities for each school and department.
• Independently prepares at least 3 gift officers for travel each traveling an average of 2x per month. Includes creating itineraries, processing contact reports, and making updates as needed. Anticipates the need for and procurement of background material. Maintains frequent communication as appropriate with campus partners. This can also include advancement associated travel for campus partners.
• Manages and submits expense reports according to the University of Rochester expense procedures for gift officers. Must be aware of current University regulations for reimbursement and documentation, attending