Administrative Assistant

Overview

Provides front desk administrative assistance and general office support, including acting as the first point of contact for office visitors and staff personnel

Essential Functions

• Greets visitors, answers phone, and directs phone inquiries and customers to proper ATG personnel.
• Maintains office environment including reporting/correcting issues with printers, postage machine and other office equipment.
• Orders office supplies, shipping supplies, restroom, kitchen, and breakroom supplies; keeps supply locations stocked and organized.
• Provides shipping/mail support; receives packages and delivers them to appropriate personnel; prepares shipments as needed, schedules carrier pickup.
• Maintain inventory and distribute/ship Alliance-branded apparel/items per requests.
• Provides printing support to department staff.
• Prepares office for visitors, facilitates preparation/cleanup for visitor and office-wide meals.
• Communicates with property management regarding building maintenance issues.
• Supports other offices with administrative assistance as needed.
• Performs other job-related duties as assigned.

 

Knowledge, Skills & Abilities

• Exceptional customer service skills
• Basic computer skills in Microsoft Office Suite, including MS Word, PowerPoint, Excel, Teams, and Outlook
• Ability to take direction and complete assigned tasks with little supervision/oversight.
• Detail oriented with excellent written and verbal communications skills.
• Strong organizational skills with ability to multi-task, meet deadlines, and quickly learn new skills as needed.
• Ability to support multiple departments with a Team focus.
• Ability to read, count, and write to accurately complete all documentation.

Required Qualifications

• EDUCATION REQUIREMENT – High School Diploma or GED
• 1-3+ years of administrative procedures experience

 

Work Environment

While performing the duties of this job, the employee regularly works in an office setting.

 

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Regular use of the telephone and e-mail for communication is essential.
• Sitting for extended periods and the use of hands to finger is common.
• Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information and to prepare or inspect documents.
• Minimal heavy lifting is expected. Exertion of up to 20 lbs. of force may occasionally be required.
• While performing the duties of this job, good manual dexterity for the use of common office equipment such as computer terminals, calculator, and copiers is needed.

 

Travel

Local travel for office errands

 

Supervisor Responsibilities

No supervisor responsibilities

 

Other Duties

Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.