OPS ADMINISTRATIVE ASSISTANT II - 64801713

Requisition No: 866584 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64801713

 Pay Plan: Temp

Position Number: 64801713 

Salary:  $16.50 per hour 

Posting Closing Date: 12/20/2025 

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FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY
Multiple positions may be filled from this advertisement  
This is an independent, highly responsible, and complex administrative position serving as administrative support to the Administrative Operations Units. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the office. This position works under the supervision of the CMS Financial Administrator. The incumbent will be responsible for handling front office administrative duties, which include assisting the general public; customers; visitors; and other interested parties.

 

Your Specific Responsibilities:

Assists in the daily administrative activities of the office, including but not limited to, answering telephones, mail distribution, supply requisition and distribution.
Provides clerical and administrative support to the Administrator and Unit Managers.
Processing mail, including shipping and recieving packages and supplies. 
Acts as liaison with other bureaus pertaining to various administrative processes, policies, and procedures.
Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements and tracks travel expenditures for the office. 
Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications. Coordinates and makes arrangements pertaining to conference calls. Responsible for negotiating contracts of offsite meeting rooms.
Processes routine correspondence and drafts responses. 
Performs special assignments and other duties as assigned by the Administrator.

Required Knowledge, Skills, and Abilities:

Must have excellent written, verbal, mathematical, communication and customer service skills.
Must be able to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.
Must have basic word processing and spreadsheet skills, including the ability to create spreadsheets, reports, and to organize and prioritize work assignments
Must have the ability to work independently and to effectively handle multiple tasks.
Must have the ability to establish and maintain effective working relationships with others.
Must have the ability to understand and apply federal and/or state rules, regulations, policies and procedures.

Qualifications:

Preferred
High School Diploma or GED
Administrative Experience  (2 - 3 years preferred)
Customer Service Experience
Microsoft Word and Excel experience
Microsoft Outlook experience
Microsoft Teams experience    

 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

 

Where You Will Work:

Tallahassee, FL

 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

State of Florida 401(a) FICA Alternative Plan (mandatory)
Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
Workers’ Compensation (mandatory, if needed)
Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
Deferred Compensation (voluntary)
Employee Assistance Program (voluntary)
And more!
 

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

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