Senior Administrative Assistant

The UNM Medical Group, Inc. is seeking an Full-time Senior Administrative Assistant to work with our Truman Health Services Team. This opportunity is a full-time day shift opening located in Albuquerque, New Mexico. Sr. Admin would work at THS' Albuquerque-based outpatient clinic during regular business hours (Monday-Friday 8am-5pm) and plays a vital role in supporting the day to day administrative needs of Truman Health Services.

Minimum $38,916 - Midpoint $48,651*

*Salary is determined based on years of total relevant experience.

*Salary is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE.

Summary:

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and/or planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Must have strong communication skills (verbal and written).

Minimum Job Requirements of a Senior Administrative Assistant:

High school diploma or GED with at least 5 years of experience that is directly related to the duties and responsibilities specified. Verification of education and licensure will be required (if applicable) if selected for hire.

Duties and Responsibilities of a Senior Administrative Assistant:

• Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Monitors and assists with fiscal administration for the unit including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, follow-up on operational commitments, attending high level meetings, taking notes and generating minutes.
• Provides administrative assistance with employment searches, as appropriate, to include logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal.
• Assists in the coordination, supervision, and completion of special projects.

About Truman Health Services:

• Compassionate & Evidence-Based Treatments: Join an interdisciplinary team that provides patient centered medical care for HIV and gender-affirming primary care. We also provide consult services for Hep-C and PrEP and strive to ensure the highest standards in health care.
• Holistic & Integrated Approach: Be part of an