Bidding Coordinator

Scanline VFX, empowered by Netflix , is an award-winning, global leader in the visual effects industry with 7 studios worldwide. Founded in 1989, we are a team of over 1000 made up of diverse backgrounds and nationalities. Nowadays, Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility.
As a Bidding Coordinator, you will be responsible for supporting Executive Producers in the bidding process at Scanline. This role involves coordinating and facilitating the preparation of bidding meetings, bids and bid submissions. A successful candidate will have excellent organizational, communication, and project management skills, as well as be attentive to detail and thrive in a fast-paced environment.

KEY RESPONSIBILITIES

• Coordinate and manage the entire new project bidding process, from initial project request to bid submission. This includes client kick off meetings, gathering inputs from various department creatives and preparing a draft bid for Executive Producer reviews. 
• Gather and maintain a database of client bid materials, reference, comprehensive notes through the lifecycle of the bidding process for clean handover to production team
• Ensure compliance with company policies, procedures, and quality standards throughout the bidding process
• Provide support for post-bid activities, such as debriefs, feedback analysis, and lessons learned, to continuously improve the bidding process

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in business administration, marketing, communications, or a related field
• Proven experience in bid coordination, proposal development, or related roles
• Strong organizational skills with the ability to manage multiple bids concurrently
• Excellent written and verbal communication skills, with the ability to draft and edit bid documents for clarity
• Ability to work collaboratively and cross-functionally with internal teams and external stakeholders
• Proficiency in MS Office applications, including Word, Excel, and PowerPoint
• Attention to detail and ability to work under tight deadlines and pressure
• Knowledge of bidding best practices, proposal development methodologies, and project management principles
• Familiarity with relevant industries, markets, and customers to understand their needs and preferences
• Ability to adapt to changing requirements and priorities in a dynamic business environment

At Scanline VFX, we strive to set the highest standard of quality in everything we do. We are constantly challenging ourselves to break new ground and exceed expectations. We value curiosity and believe that great ideas come from everyone. As an applicant, know that we are committed to ensuring you receive equal treatment when applying for a career with us.