Senior Administration and Communications Assistant

<span id="requisitionDescriptionInterface.reqTitleLinkAction.row1" title="">Senior Administration and Communications Assistant</span><span> </span><span id="requisitionDescriptionInterface.ID1493.row1" title="">-</span><span> </span><span id="requisitionDescriptionInterface.ID1503.row1" title="">(</span><span id="requisitionDescriptionInterface.reqContestNumberValue.row1" title="">240781</span><span id="requisitionDescriptionInterface.ID1517.row1" title="">)</span><h2 xmlns:ftl="http://www.taleo.net/ftl" xmlns:htm="http://www.w3.org/1999/xhtml" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"><span>Description</span></h2><span><span> </span></span><span id="requisitionDescriptionInterface.ID1567.row1" title=""></span><span><span> </span></span><span id="requisitionDescriptionInterface.ID1581.row1" title=""></span><span><span> </span></span><span id="requisitionDescriptionInterface.ID1595.row1" title=""></span><span><span> </span></span><span id="requisitionDescriptionInterface.ID1609.row1" title=""><p><strong>Join Our Mission to Foster Prosperity in Asia</strong></p> <p>Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.</p> <p><strong>Organizational Setting and Reporting Relationship</strong></p> <p>The position of Senior Administration and Communications Assistant is assigned in the European Representative Office (ERO) based in Frankfurt, Germany. ERO is within the Strategy, Policy, and Partnerships Department (SPD).</p> <p>You will report to Representative and Principal Partnerships Specialist, ERO.</p> <p><strong>Your Role</strong></p> <p>As a Senior Administration and Communications Assistant, you will (i) perform full administrative support services of a responsible and confidential nature; (ii) support daily operational and administrative requirements; (iii) help organize events and outreach activities, and coordination of travel arrangements.</p> <p><strong>You will:</strong></p> <ul> <li>Support the Representative and Principal Partnerships Specialist in engagements with high-level audiences in Europe, including senior government officials, private sector, media and academia by managing calendars, coordinating internal and external meetings and preparing materials.</li> <li>Provide daily administrative, finance management services, and IT related support including preparation of correspondence and presentations in compliance with ADB's standards.</li> <li>Coordinate travel arrangements for ERO staff, including preparation of travel requests, flights, accommodation, and submission of travel expense report.</li> <li>Provide support for outreach through different channels and using new formats including social media under the guidance of the ERO Communications team.</li> <li>Organize logistics for social events outreach activities and internal meetings.</li> <li>Maintenance and upgrading ERO contact databases including the creation and maintenance of a photo library.</li> <li>Coordinate with ADB staff on the application of routine procedures, guidelines, and formats following ADB Administrative Orders ang guidelines.</li> <li>Manage the inventory of office supplies, ensuring high stock levels to meet office needs and reorder items to avoid shortages.</li> <li>Take on and perform any other tasks as assigned by the Representative and Principal Partnerships Specialist.</li> </ul></span><span><span> </span></span><h2 xmlns:ftl="http://www.taleo.net/ftl" xmlns:htm="http://www.w3.org/1999/xhtml" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"><span>Qualifications</span></h2><span><span> </span></span><span id="requisitionDescriptionInterface.ID1667.row1" title=""><p><strong>You will need:</strong></p> <ul> <li>Bachelor's degree in business administration, communications, office administration, information technology or related fields or Secondary school certificate (Realschulabschluss) and vocational training as Office Administrator (Buerokauffrau/mann).</li> <li>At least 5 years relevant work experience in a similar administrative support role for an international organization.</li> <li>Proficient in the use of office applications for formatting documents, creating presentations and using digital collaboration tools.</li> <li>Excellent collaborative skills and team spirit working across different areas and cultures.</li> <li>Proficiency in English and German language.</li> <li>Familiar with operational and administrative procedures and understanding of interactions between different institutional work areas and workflows.</li> <li>Knowledge of international development organizations (e.g., multilateral development banks) and their diverse procedures (as they relate to secretarial work), and operatio