Senior Events Program Coordinator, College of Natural Sciences

Job Posting Title:

Senior Events Program Coordinator, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2028

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Location:

AUSTIN, TX

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Job Details:

General Notes

Funding for this position is guaranteed until 01/31/2028, renewable based upon availability of funding and work performance.

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.  

 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Leads and support all stages of event and program development—from initial concept through execution—while maintaining high standards and stakeholder satisfaction. This includes close collaboration with UT Career Success and the CNS Office of Experiential Learning on both event logistics and marketing. To advance our core mission of fostering wellness, belonging, and success for all students. 

 

Responsibilities

• Program Administration & Coordination: Responsible for planning, coordinating, and executing both standard and customized events that support student engagement and career success. Develops and implements operational standards and processes to meet program and marketing goals. Recommends and executes improvements to event policies, procedures, and delivery methods. Collaborates with departments across the College of Natural Sciences and other UT Austin colleges and schools to plan and deliver joint events. Maintains consistent communication with internal stakeholders, student organizations, alumni, and employers to ensure alignment and engagement. Oversees financial and administrative aspects of events, including budgeting, contract management, and payment processing, in coordination with Business Services. ​
• Event Planning & Execution: Responsible for planning and executing events that connect students with alumni, employers, and faculty, including career panels, networking mixers, and recruiting events. Manages all event logistics such as venue selection, menu planning, floorplans, audiovisual setup, and staffing, in collaboration with the CNS Career Services Employer and Alumni Engagement Team and the CNS Office of Experiential Learning. Ensures smooth day-of operations by overseeing setup, coordinating with vendors, resolving issues, and managing the guest experience. Conducts post-event evaluations, maintains accurate records of communications, feedback, and financial documentation, and monitors engagement outcomes to inform future programming.
• ​Marking and Communications: Responsible for developing and executing marketing strategies to promote events and programs to students, alumni, employers, faculty, and staff. Creates and distributes event communications across multiple channels, including email, digital signage, newsletters, and social media, tailoring messaging to varied audiences within the College of Natural Sciences and across other UT Austin colleges and schools. Collaborates with CNS Communications and other university marketing teams to ensure branding consistency and effective outreach. Maintains and updates marketing materials, promotional calendars, and mailing lists, while tracking and assessing marketing performance to refine strategies based on audience engagement and feedback. 
• Other duties as assigned, including supporting special projects and staffing events within CNS. 

Required Qualifications

Bachelor’s Degree and 5 years of events coordination experience. 

Relevant education a