Administrative Assistant to the Chief Justice - Administrative office of Housing Court
Commonwealth of MassachusettsAbout the role
Description
ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU WILL NOT BE CONSIDERED FOR THIS POSITION.
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):
You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.
Departmental Mission Statement: The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/housing-court
Notes:
- In this position you are expected to be onsite in Boston five days week.
- This position will have occasional travel to all six divisions as needed.
- This position will be responsible for assigning work to interns.
Position Summary: Provides specialized administrative support to the Departmental Chief Justice and the operations of the Departmental Administrative Office. This position requires the performance of complex confidential legal and administrative duties requiring considerable knowledge of the Trial Court procedures, administrative procedures, and the use of business software to assist in a variety of legal and administrative confidential matters for a Chief Justice.
Supervision Received: This position works under the general direction of a Departmental Chief Justice and receives assignments from the Deputy Court Administrator and Assistant Deputy Court Administrators.
Essential Functions and Responsibilities:
• Drafts, types, and edits complex legal documents, decisions, memoranda, bulletins, administrative reports, and other materials for a Chief Justice.
• Creates and maintains filing systems for a Chief Justice.
• Regularly contacts Departmental courts, other Trial Court Departments, and other state agencies on behalf of the Chief Justice; contacts may include the highest levels of the Judiciary and other branches of State government.
• Maintains the Chief Justice’s calendar and schedules meetings and makes necessary arrangements. Manage and optimize complex executive calendars, schedule multi-stakeholder meetings, and resolve scheduling conflicts proactively.
• Screens telephone calls and answ
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