INDUSTRIAL COMMISSION

Are you ready to work for an exceptional state agency that works to protect the life, health, safety and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Address:  800 W Washington St Legal/Compliance Unit

 

Posting Details:

Salary: $17.60 

Grade: 17

Closing Date: October 15, 2024

Job Summary:

The Administrative Assistant is responsible for providing secretarial/office investigative support to the Legal Division and, in particular, to the Compliance Unit.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

This position performs a variety of secretarial/administrative assignments to support Compliance Unit; ensures that secretarial/ administrative activity is performed thoroughly, professionally, in a timely manner, and in accordance with applicable law; generates high-quality work product, perform investigative duties to support the Compliance Unit.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• The Commission computer system.
• The Legal Division’s and Compliance Unit’s purposes, goals, organization, work flows,
equipment, and processes, including administrative and office procedures.
• Concepts, terminology, principles, and procedures related to state law pertaining to workers’ compensation.
• Using tools (NCCI) for monitoring insured status of employers.
• Internet Search Engines, social media and Government websites.

Skills in:
• Teamwork.
• Planning/organization, multi-tasking, and time management.
• Clear and concise oral and written communication, including attention to detail.
• Use of computers and other technical devices/programs/software.
• In problem-solving, ingenuity, and decision –making.
• Interpersonal communication and mentoring.
• Conducting web engine searches, social media searches , and government website searches.

Ability to:
• Interact professionally with a diverse group of clients, coworkers, and the public.
• Display courteous, ethical, and professional behavior.
• Exercise good judgement in making decisions.
• Multi-task, prioritize, adapt to changing circumstances, and follow instructions.
• Maintain emotional control and work under pressure.
• Effectively manage various assignments and work in a fast-paces environment.\
• Coordinate work with administrative support staff and investigators within the Legal
  Division.
• Proofread and ensure accuracy and quality work.
• Recognize and engage those with different backgrounds, characteristics, and perspectives
   to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with
   diverse perspectives are given the opportunity to collaborate and provide input.
• Gather and decipher information obtained from research to determine whether a business
   is operating with employees.

Selective Preference(s):

 

Pre-Employment Requirements:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

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