VDOL Facility Operations Specialist

Overview

The Department of Labor is looking for a Facility Operations Specialist to join the Administrative Services team in the Business Office. This is a technical position involving the processing and delivery of mail, the monitoring and ordering of supplies for the department and manual work involving the maintenance, safety and custodial care of the buildings and grounds.

Examples of work include:

 

Shipping and Receiving
• Processes the incoming and outgoing mail through the Department and Buildings and General Services (BGS) systems
• Handles a large volume of documents, daily, ensuring confidentiality is not compromised.
• Distributes incoming mail to the appropriate Divisions and/or person.
• May act as a liaison between the Department and the BGS Postal Division as well as the Copy Center where documents may be printed.
• Contacts vendors in ordering and expediting deliveries
• Maintains the equipment in the mailroom and coordinates with vendors when high level maintenance or repair is needed.

 

Procurement of Supplies:
• Completes stockroom operations and controls inventory of a large variety and volume of supplies
• Follows federal and state procurement requirements
• Processes employee requests, ensuring that the supplies are ordered and the correct billing codes are used and communicated to the Fiscal unit
• Verifies quantity and quality of goods received as stated on packing slip
• Tracks inventory and coordinates with the state surplus when supplies are no longer needed
• May be responsible for delivering supplies to employees and the state surplus warehouse
• Maintains records and prepares reports when needed.
• May play an admin support role in physical record retention, safe storage, and final disposition.
• May play an admin support role in the collection, safe storage, and final disposition of federally purchased equipment.

 

Maintenance and Safety:
• Completes general preventative building maintenance work and minor repairs, including carpentry, HVAC, plumbing and electrical systems.
• Arranges for and oversees contractor and vendor work on buildings.
• Conducts compliance reviews to ensure that the buildings meet federal and state workplace safety and building code requirements
• Participates in snow removal, grounds keeping, garbage removal and recycling
• May complete daily/weekly project status reports and related paperwork

 

Custodial
• Performs regular cleaning and housekeeping duties. Examples include vacuuming, mopping, dusting, cleaning and replenishing supplies in restrooms, and deep cleaning projects on a regularly scheduled basis.

 

Duties are performed outdoors and inside state owned or leased buildings. Incumbent may be expected lift heavy weights up to 60lbs. Manual dexterity is needed to operate equipment and use tools. A valid drivers license is required. May require emergency response to calls outside of regular work hours. Some potential for physical injury may be present.

Who May Apply

This position, VDOL Facility Operations Specialist (Job Requisition #50484), is open to all State employees and external applicants.
If you would like more information about this position, please contact tom.tomasi@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Duties are performed outdoors and inside state owned or leased buildings. Incumbent may be expected lift heavy weights up to 60lbs. Manual dexterity is needed to operate equipment and use tools. A valid drivers license is required. May require emergency response to calls outside of regular work hours. Some potential for physical injury may be present.

Minimum Qualifications

Two (2) years or more of building custodial, maintenance work, and/or postal operations in government or private industry.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending