Support Assistant III, Program Coordination

We are recruiting for a motivated Support Assistant III, Program Coordination to join our team!

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Being the heartbeat of Denver means our heart reflects something bigger than ourselves, something that connects us all:

Humanity in action, Triumph in hardship, Transformation in health.

Department

DH ID/AIDS SERVICES PAV L

Job Summary

Under general supervision provides professional and administrative support for program managers and program staff. Coordinates the work of internal and external stakeholder teams, including meeting preparation, logistics, note taking, and the distribution of all necessary materials and communications. Supports and maintains project specific related information, timelines, and databases. Tracks and compares program spending against approved budgets. Assists with organizing, writing, and editing program reports and grant applications. Provides clerical functions as needed and serves as a point of contact for the program to answer and direct inquiries in the appropriate manner.

Essential Functions:

• Works independently, promptly, and professionally while supporting staff members and responding to requests. (10%)
• Works with Program Managers to design, develop, implement, improve, and maintain processes to track a variety of program deliverables. (10%)
• Creates and maintains records management systems to track timelines, deliverables, and due dates. (10%)
• Leads program deliverable activities as assigned. (10%)
• Enters program data into Excel, Access, or other data management systems. (5%)
• Imports, exports, sorts, and maintains (cleans) data. (5%)
• Assists with program evaluation and data collection process. (5%)
• Coordinates the purchasing of supplies and monitors and tracks expenditures. (5%)
• Monitors contract execution process with partner organizations to ensure timely completion. (5%)
• Develops and maintains communication with contractors, community partners, and vendors to facilitate timely and complete documentation of deliverables and expenses. (5%)
• Acts as a point of contact for the program. (5%)
• Completes special projects and performs fiscal analysis as assigned. (5%)
• Prepares and modifies reports, presentations, and other documents using a variety of software platforms (Word, Excel, Visio, PowerPoint, Prezi). (5%)
• Proofreads and edits a variety of letters, reports, and other correspondence with responsibility for format, spelling, punctuation, grammar, and arrangement of attachments and appendices. (5%)
• Works closely with Program Managers to plan and support a variety of events and meetings both on and off campus and during non-standard business hours. (5%)
• Actively participate in departmental and agency working groups as assigned. (5%)

Education:

• High School Diploma or GED Required

Work Experience:

• 4-6 years of related experience in clerical, administrative, or program support Required and

Licenses:

Knowledge, Skills and Abilities:

• Effective verbal and written communication and interpersonal human relations skills.
• Ability to prioritize, lead tasks and take initiative to achieve daily work expectations independently.
• Ability to troubleshoot issues and utilize problem solving skills.
• Proficient in complete Microsoft Office Suite.
• Proficient in data entry into spreadsheets and databases.
• Ability to use scheduling systems and coordinate meetings, reserve conference room space and equipment, and communicate with participants.

Shift

Days (United States of America)

Work Type

Regular

Salary

$22.79 - $31.91 / hr

Benefits

• Outstanding benefits including up to 27 paid days off per year, immediate retirement plan employer contribution up to 9.5%, and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands, travel, and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program 

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible emplo