Program Assistant - Travel Support

Description

Program Assistant - Travel Support

Atlanta, GA - Hybrid

$60,000-$65,000/year

Essential duties and responsibilities include the following. Other duties may be assigned.

• Prepares domestic and international travel requests and vouchers for GNCDB staff and visitors and meets all travel      requirements for their submissions.
• Tracks and monitors the Unit's travel ceiling by capturing travel projections quarterly, reconciling the projections in the federal system, and submitting reports accordingly as requested.
• Manages on-site meetings with external partners and visitors - arranges meeting space and set-up, itinerary, agenda, materials, and note-taking.
• Manages Branch's projected and actual calendar.
• Manages the Branch's SharePoint site.
• Receives and ascertains the nature of telephone calls and refers callers and visitors to the proper party; takes and delivers messages; triages incoming inquiries appropriately; provides information about the office, its functions and standard operating procedures, and routing or procedural information.
• Assist with administrative activities associated with the Division domestic/international personnel team, ensuring deadlines are met. Assist with maintaining DGHP staffing list and compiling personnel packages for submission to the Human Resource Office, including completing the Pre-Recruitment Consultation Worksheet, Personnel Actions, Position Description form OF-8, and Job Analysis.
• Provide assistance to DGHP staff on various international/domestic administrative personnel matters including In/Out-processing of employees using People Processing and HHS Identify PIV system. Also assist with entering Personnel Actions into the CAPHR, Human Resources Enterprise Personnel System (HREPS), Position-Based Management System (PBMS), and Global Position Management System (GPMS).
• Maintain records on controlled documents in accordance with Office procedures for administrative controls and follow      up on work in progress to ensure timely reply or action.
• Communicate with colleagues including Branch management, Human Resource Office, Center for Global Health, Office of Director, and Office of the Chief Financial Officer (OCFO) to gather information about Human Resource activities involving personnel actions and activities.
• Provide updates on current or completed projects as required at staff or DGHP Management and Overseas Operations      (MOO).

Qualifications

• High School Diploma or GED is required. College degree, Associate or Bachelor, preferred.
• Five plus years' experience (US Government, USG, preferred) providing administrative and program coordination support.
• Knowledge and experience working with USG administrative systems.
• Knowledgeable about Concur Government Edition to submit travel authorizations, book and process travel vouchers and about government regulations regarding travel requirements, procedures, conference approval, visa requests, accommodations, preferred carriers, etc. and applies these regulations in the preparation of staff      and visitor's travel documents.
• Strong organizational and time management skills, with excellent attention to detail.
• Ability to plan, prioritize, and carry out multiple tasks independently in accordance with deadlines.
• Ability to analyze and address challenges encountered in carrying out administrative functions.
• Ability to interact and provide assistance to government staff and partners with professionalism.
• Exhibit excellent interpersonal, oral, and written communication skills.

Strong computer skills, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Internet use. Experience using SharePoint is preferable