Operations & Project Coordinator – Manufacturing

Join James Moore & Co., P.L. – Build Your Future with a Top 200 Firm!  

James Moore & Co., P.L. is a Top 200 public accounting and business consulting firm located in Florida with offices in Daytona Beach, DeLand, Gainesville, Ocala, and Tallahassee. Our practice includes tax, assurance, accounting & controllership, wealth management, HR solutions, technology solutions, data analytics and business intelligence, and business advisory services. Our diverse industry specializations include start-up technology, healthcare, government, nonprofit, manufacturing, higher education, construction, and real estate. For more information about our firm, please visit us at: www.jmco.com.

Join our Manufacturing Industry team as an Operations & Project Coordinator, where you'll play a key role in keeping projects, processes, and client service running smoothly. In this collaborative position, you'll partner with leadership to coordinate operations, support business development initiatives, manage reporting and billing activities, track key performance metrics, and drive process improvements that help deliver exceptional service to our clients.

 

This position can be fully remote (office and hybrid options are also available if close to one of our 5 offices), with priority given to candidates living in the southeastern united states.

 

Full-Time Employee Benefits:   

• Salary and Career Advancement: Competitive salary and a solid career path to grow your professional experience that includes career development and training.
• You’re Covered: Generous benefits package with 2 comprehensive healthcare options that include healthcare (PPO and High-Deductible PPO), dental, and vision insurance for all full-time employees.
• Work Schedules: Flexible Schedule Options, Paid Parental Leave, and Summer Schedule.
• Holidays: 12 Paid Holidays that include a full week of winter break in December.
• 401(k): Firm contributes 4-5% annually, regardless of personal contributions.
• Flexible PTO: not unlimited; requires you to take minimum of 2 weeks off/year - one week consecutively.  
• Tuition Reimbursement: Available for eligible education expenses.
• "Dress For Your Day": Allows professional attire flexibility, including jeans, while requiring business attire for formal client engagements.

 

Required Education and Experience

• Associate’s degree, bachelor’s degree, or equivalent combination of education and experience in business administration, operations, project coordination, accounting, finance, marketing, or a related field.
• 2+ years of experience in operations coordination, project coordination, administrative support, business support, client service support, or a related professional services role.
• Proficient with Microsoft Office Suite or related software.
• Experience coordinating deadlines, workflows, meetings, reporting, documentation, and follow-up activities.
• Experience working with multiple stakeholders and maintaining a high level of organization and confidentiality.
• Valid Driver’s License with an acceptable driving record and ability to operate a motor vehicle.

 

Preferred Education and Experience

• Bachelor’s degree in business administration, management, accounting, finance, marketing, project management, or a related field.
• Prior experience in a public accounting firm, professional services organization, or client service environment.
• Manufacturing industry experience preferred.
• Experience supporting billing, WIP tracking, invoice preparation, reporting, budgeting, KPIs, or operational tracking.
• Experience supporting business development activities, lead tracking, proposal coordination, or marketing initiatives.
• Project Management Professional (PMP) designation.
• Experience using AI technology, project management tools, workflow tools, CRM systems, reporting tools, or other technology to improve efficiency and organization.

 

What You’ll Do:

• Independently coordinate departmental administrative processes, workflows, and operational support activities for the Manufacturing Industry team, including evaluating priorities, identifying potential issues, and determining appropriate next steps.
• Maintain, evaluate, and recommend improvements to departmental service packages, templates, workflows, and process documentation to support consistency, efficiency, accountability, and effective service