HR Assistant - Temporary contract (T2313)

<p><strong>Debiopharm</strong> is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop innovative therapies that target high unmet medical needs. Our unique “development only” business model allows us to act as a bridge between disruptive discovery products and patient access in international markets. We first identify high-potential compounds for in-licensing, clinically demonstrate their safety and efficacy and then select large pharmaceutical commercialization partners to maximize patient access globally.</p> <p>At Debiopharm you will be at the forefront of the fight against cancer and infectious diseases, and you will have the opportunity to work on new innovative medicines for patients. Efficiency is our mode of action, saving lives our collective target.</p> <p>Here: <a href="https://apply.workable.com/debiopharm-group-sa/" rel="nofollow noreferrer noopener">https://apply.workable.com/debiopharm-group-sa/</a></p> <p>For our Human Resources organization based at our Headquarters in Lausanne, we are looking for a</p> <p><strong> HR Assistant (70-80%)</strong></p> <p>(Temporary assignment until May2024)</p> <p><strong>Your responsibilities will be but not limited to:</strong></p> <ul> <li>Manage complete employee life cycle (onboardings, offboardings, contractual changes, etc)</li> <li>Draft employment contracts, exit letters, addendums, and any other documents</li> <li>Coordinate employee onboardings &amp; conduct HR inductions </li> <li>Serve as one of the primary points of contact for employee queries on HR administration topics, ensuring a best-in-class service experience at all times. </li> <li>Maintain HR data in the HRIS &amp; ensure data accuracy </li> <li>Act as super user for the absence management tool </li> <li>Drive work certificate process, review &amp; finalize documents</li> <li>Oversee immigration compliance </li> <li>Drive Maternity leaves administration</li> <li>Organize HR trainings &amp; administer language classes </li> <li>Support in monthly payroll processing</li> <li>Create &amp; compile HR reports &amp; KPIs</li> <li>Maintain HR SharePoint </li> <li>Coordinate &amp; administer employee recognition programs </li> <li>Draft monthly HR communications (employee movements, promotions, org. changes)</li> <li>Maintain organizational chart</li> <li>Process invoices for the HR department</li> <li>Provide support in reviewing and improving HR policies and procedures</li> <li>Support or drive ad-hoc HR projects (People Analytics, Compensation &amp; benefits, etc)</li> </ul><p><strong>Requirements</strong></p><p></p> <ul> <li>Bachelor graduate &amp; HR assistant certificate a plus </li> <li>1-2 years’ experience in similar role within a fast paced environment</li> <li>Technology-savvy in all Microsoft Office applications especially excel</li> <li>Fluency in English &amp; French – C1</li> <li>Strong collaboration skills, fostering a cohesive and productive team environment while working effectively with diverse stakeholders</li> <li>Highly motivated and proactive with a positive 'can-do' mindset</li> <li>Effective time management skills and capacity to efficiently manage multiple tasks simultaneously</li> <li>Capacity to adapt quickly to unforeseen situations and handle emergencies gracefully</li> <li>Able to thrive in a fast-paced environment</li> <li>Strong attention to detail</li> <li>Strong commitment to maintaining confidentiality</li> <li>Customer service orientation</li> </ul> <p></p><p><strong>Benefits</strong></p><p><strong>Debiopharm can offer you</strong></p> <ul> <li>Possibility to work from home with weekly visit in the office (Lausanne)</li> <li>The opportunity to join a successful company, at the forefront of the most advanced scientific developments in the industry and be exposed to many areas within clinical development and the pharmaceutical industry</li> <li>The possibility to be in a company in which innovation, people and entrepreneurship are the fundamentals of its success</li> <li>Proud to be an Equal-Pay certified, we ensure offering to all our employees the same opportunities </li> </ul> <p></p> <p></p><p><em>The use of external staffing agencies or recruiters requires prior approval from our Human Resources Department. The Human Resources Department at Debiopharm requests external staffing agencies or recruiters not to contact Debiopharm employees or members of the Board of Directors directly in an attempt to present candidates.</em></p> <p><em>Submission of unsolicited resumes in advance of an agreement between the Human Resources Depa