Sr. Administrative Assistant

Pay Range: $26.38 - $34.30/hr. | $54,879-$71,343 annually  

Job Posting Closing on: Tuesday, January 6, 2026 📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

A Senior Administrative Assistant job is available with the City of Fort Worth Water Department, Meter Services Section within the Customer Care Division. This dynamic, fast-paced team plays a critical role in supporting both office and field operations.

In this position, you will manage and coordinate a wide range of complex administrative and fiscal responsibilities, including oversight of human resources functions and special projects for the division. Success in this role requires exceptional customer service skills and a strong focus on achieving results.

The ideal candidate will:

• Be a proactive self-starter with excellent organizational skills
• Demonstrate attention to detail and strong analytical thinking
• Possess outstanding communication abilities
• Adapt quickly to changing priorities and situations

If you thrive in a collaborative environment and enjoy supporting operational excellence, we encourage you to apply!

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Experience with financial management system, preferably PeopleSoft.
• Experience with budgeting software.
• Experience with medical records, FMLA and ADA criteria, and workers compensation claims.
• Experience working for a municipal or local government entity.
• Experience with record keeping and tracking.

The Sr. Administrative Assistant job responsibilities include:

• Lead Medical Records Coordinator duties. Works closely with City Human Resources divisions.
• Medical Record Custodial duties include medical records, major medical, FMLA, and ADA criteria, and worker's compensation claims for the section.
• Maintain accurate and up-to-date data and information in various computer systems; provide information on section's current MRC status per the city policies and procedures; file documents, reports, and correspondence; maintain the section's physical medical records filing system.
• Safeguarding employee medical records and ensuring compliance with HIPAA standards and per the city’s policies and procedures.
• Scheduled return to work physicals and monthly random sectional drug and alcohol testing
• Participate in departmental and divisional meetings; inform and advise other division personnel; assist in preparing the annual operating budget to include backup information to support the budget.
• Participates in the preparation and development of the division's annual budget process; monitors expenditures, as needed; ensures adherence to division/section budgets.
• Research and analyze the accuracy of expenditures.
• Manages and maintains divisional/sectional contracts and budget
• Updates and analyzes divisional/sectional monthly budget re-estimates.
• Provides other Human Resources administrative support to daily operations, including a variety of clerical and work processing duties.
• Provides new hire training safety courses.

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if