Contracts Supervisor

MPG delivers radio frequency (RF) spectrum-centric solutions at the speed of technology. We enable mission-critical communications and space-based missions with ruggedized RF components, subsystems, and turn-key solutions. Civilian government, military and commercial customers rely on MPG's deep engineering expertise, and scalable manufacturing capability to deliver what they need, when they need it. MPG operates engineering and manufacturing facilities in:  Austin, TX;  Columbia, MD;  Ventura, CA;  West Chester, OH;  Salisbury, MD; Santo Domingo, Dominican Republic; and York, United Kingdom.

 

POSITION OVERVIEW:

The primary function of this role is to ensure compliance to MPG’s trade, contracts, and security commitments. This role allows for creating, managing, and enforcing contracts, agreements, and regulations between customers and MPG. While ensuring all parties involved comply with legal requirements and contractual obligations.

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Essential Duties and Responsibilities:

Contract Supervisor Functions

• Must be familiar with all Roles Reporting to the Contract Supervisor: Contract Admin, Contract Coordinator Level II, and Contract Coordinator Level I.
• Fluent in all ERP Systems: IFS Cloud, IFS 10, IFS 8, Job Boss, NAV, and Jira.
• Fluent in writing procedures.
• Fluent in Training.
• Direct Reports - Contract Admin, Contract Coordinator Level II, and Contract Coordinator Level I
• Completes Commerciality Forms for All Sites.
• Completes Cyber Security Forms for All Sites.
• Completes Reps and Certs for All Sites.
• New Customer Set Up Process – All Sites.
• Modification of Documents – All Sites.
• Actively involved in ERP Integrations and developments.
• Notary Certification or willingness to obtain one.

 

Contract Admin. Functions 

• Guide and direct contract lifecycle from RFP/RFQ through closeout or cancellation. 
• Participate in the planning, direction and coordination of contract preparation, negotiations, and contract management to facilitate success of contract bid award.  
• Advise on all phases of the acquisition process including methods of contracting, type of contract, solicitation of proposals/bids, evaluation of proposals/bids, price and/or cost analysis, etc.  
• Review all purchase orders from customers including terms & conditions and other documentation to ensure compatibility with corporate objectives. 
• Reviews and Executes all Reps and Certs. & Customer Forms.
• Access all contracting portal requirements within WAWF and input requirements. 
• WAWF Invoicing.
• Maintain Customer Portal Access related to ExoStar and WAWF.

 

Contract Coordinator Functions – Level 1

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation – Order Confirmations.
• Return Material Authorizations
• Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices – Sending and Uploading as Required.
• Contract Review Weekly Meetings.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Purchase Requisitions for Special Requirements.
• Creation of Proforma Invoices.

 

Contract Coordinator Functions – Level 2

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.<