Administrative Assistant IV

 

The MIT Lincoln Laboratory Beaver Works Center (MIT Beaver Works) conducts research and educational programs that strengthen and expand collaborative efforts between Lincoln Laboratory and MIT Campus.  It is a joint center chartered by the MIT School of Engineering and MIT Lincoln Laboratory that is open to all MIT students, faculty, and collaborators. Initiatives run out of Beaver Works include capstone courses for MIT seniors, joint research projects between MIT faculty and Lincoln staff, and an intensive four-week summer program for rising high school seniors called the MIT Beaver Works Summer Institute (BWSI).

 

Position Description

 

We are actively seeking highly motivated, resourceful, and creative people to join our team. We pride ourselves in having a very fast-paced, positive, and productive work environment. A successful candidate will be able to work both independently and cooperatively as a team, prioritize effectively, and reliably manage multiple concurrent tasks.
 

The Administrative Assistant will partner with the Director, Manager, and the Operations Manager to provide day-to-day support across all the activities within the Beaver Works Center located in Cambridge, MA.  These responsibilities include the prioritization, coordination, implementation, and tracking of all administrative workflow within our team, to include on-line procurements, shipping requests, and work orders. The Administrative Assistant will be responsible for the maintenance of office supplies and equipment, and will also coordinate facility schedules and meeting requests.  This role also includes supporting the planning and execution of the Beaver Works Summer Institute (an MIT educational outreach program). Responsibilities involved with planning the Beaver Works Summer Institute include scheduling meetings, finding classroom and collaboration space for the courses, working with campus safety department for approvals, and assisting with event planning. The Administrative Assistant should also be proficient in social media (Twitter, Facebook, and Instagram) and be able to create content that resonates with the interests of the intended audience, and is unique to the typical interactions of each channel.
 

This is a part time position.  This role requires 20 hours a week and the position is located at Beaver Works in Cambridge, MA

 

Requirements

 

Experience in the following areas is required:

 

• High school diploma or equivalent is required, post high school education preferred
• At least 2.5 years of directly related experience required.  Post high school education will count towards experience
• Demonstrated ability handling multiple assignments, set priorities, meeting deadlines, etc. with minimal supervision and experience demonstrating the application of a professional and effective approach to problem solving
• Effective written and oral communication skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook)

 

Experience in one or more of the following areas is desired:

 

• Familiarity with SAP
• Previous marketing / social media experience a plus

 

#CJ

 

 

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include: 

 

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• ... and much more!  

 

Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks.

 

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

 

Requisition ID: 40431