Administrative Coordinator – Business Analytics and Insights (BAI)

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator – Business Analytics and Insights

What you will do

Let’s do this. Let’s change the world. The Business Analytics and Insights team is seeking a highly organized and proactive administrative professional to support Executive Directors within the Business Analytics and Insights (BAI) team. This role is central to enabling team effectiveness—providing seamless executive support while helping drive coordination, communication, and team engagement across a fast-paced, highly collaborative organization.

The ideal candidate is not just reactive, but anticipates needs, manages competing priorities, and plays an active role in keeping leaders and teams operating efficiently.

Flexible Commuter role to the Thousand Oaks, CA office.

Executive Support

• Manage complex, high-volume calendars across multiple leaders, including scheduling across time zones and prioritizing competing demands
• Coordinate domestic and international travel in alignment with company policies
• Prepare and process expense reports accurately and in a timely manner

Communication & Coordination

• Manage team email distribution lists and support dissemination of communications (e.g., organizational announcements)
• Liaise with cross-functional partners and executive assistants to align schedules, workflows, and priorities
• Maintain regular communication with stakeholders, including tracking follow-ups and flagging key action items
• Assist in preparing, proofreading, and formatting communications

Team & Operational Support

• Coordinate end-to-end meeting logistics, including scheduling, room bookings, catering, technology, materials, and agenda support to ensure seamless execution
• Support team culture and engagement initiatives, including team meetings, offsites, and on-sites
• Provide backup support to other administrative team members as needed
• Assist with special projects and broader team operations

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative coordinator we seek is a professional with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands-on experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years of experience in an administrative support role supporting large teams at different levels
• Ability to work in a fast-paced, deadline-driven environment and work in teams
• Strong knowledge of technology, including Outlook, Excel, PowerPoint Skills and use of AI tools such as ChatGPT 
• Knowledge of SAP, Webex, MS Teams, SharePoint and Concur
• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast-moving, results oriented environment
• Strong cross functional partnership and communication across multiple members of the team 
• Discretion in dealing with proprietary or confidential information
• Helpful, can-do attitude with a solution-oriented approach
• Polite and personable ‘team player’
• Skilled at remaining calm under pressure

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborati