Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance

Responsibilities:

• Provide administrative support to faculty, including preparing letters, memoranda, manuscripts, flyers, brochures, reports, and other documents in final format.
• Compose, modify, edit, and proofread correspondence, publications, presentations, and communication materials.
• Create and maintain departmental databases for student records, faculty records, and other data as needed.
• Coordinate travel arrangements, prepare itineraries, and manage logistics for faculty, distinguished visitors, and faculty candidate interviews.
• Assist with the faculty search process for Tenure-Track (T/TT) and Academic Professional Track (APT) positions, including coordinating interview schedules and providing committee support.
• Manage departmental committee logistics, including scheduling, meeting preparation, and minute-taking.
• Handle JCAIN and conference room reservations, including set-up and logistical arrangements for meetings and events.
• Maintain and order departmental supplies; oversee inventory and supply areas, including the kitchen, mailroom, supply closet, and shared spaces
• Process requests for faculty textbooks.
• Process requests for copies, printing, binding, and scanning; prepare slide presentations as needed.
• Maintain confidential records, including research documents, class tests, and personnel files.
• Support onboarding of new employees, including office set-up and orientation logistics.
• Manage departmental Emburse transactions on behalf of the Department Head (DH).
• Coordinate distinguished visitor itineraries and assist in hosting visitors.
• Other duties as assigned

What is needed:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.

Work Location:

• Main Campus – College Station, TX.
• Some positions may have potential for a flexible work schedule or location

Salary Range:

• Commensurate

About Mechanical Engineering

Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teac