Administrative Specialist - OCR USAID

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SUMMARY

The Administrative Specialist plays a vital role in supporting the United States Agency for International Development’s (USAID) Office of Civil Rights (OCR), Strategic Program Operations (SPO) Division. Based in the Washington, DC area, the Administrative Specialist serves as a key point of contact for Bureau staff in Washington and in the field, ensuring seamless operations and compliance across various administrative functions. Provides guidance and assistance on space management, travel, procurement of supplies and equipment, human resources, performance management, and security. Involves an extensive amount of notetaking for employees in need of assistance while traveling and/or supporting virtual TDYs.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

Must be able to obtain and maintain a Secret clearance which requires U.S. Citizenship. 

Cardio-Pulmonary Resuscitation (CPR) - Certified

KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following.  Other duties may be assigned.

Administrative Support

With the supervisor's assistance, performs and monitors established administrative management requirements for an organization with few subdivisions or functions, an organization with well-established administrative requirements, or for an organization with more dynamic administrative requirements but performed with the supervisor's review and involvement. Applies administrative policies, maintains various systems, and handles travel request using the E2 travel system or other staff requirements. Additionally, the individual will travel to CONUS and OCONUS temporary work locations as needed.

Attends meetings, organizes calendar and takes detailed notes for employees in need of assistance.

Drafts correspondence, recommendations, reports, and memoranda related to disability employment programs and issues. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.

Organizational Liaison for Supplies, Property, and Office Moves

Assists in coordinating administrative tasks in support of established requirements for supplies, property management, or office moves, such as setting up and maintaining systems to control the purchase and use of supplies. Performs administrative duties to support the coordination of office moves, office construction, and other facility improvements. Works with other offices to arrange and coordinate such activities. Provides guidance to management, recommending actions to ensure the economical and efficient use of equipment and other property.

Facility Services, Property, and Supply Administration

Coordinates basic, established requirements for management of services and supplies in an office or small building.

Takes care of administrative needs for basic operational services such as water, electricity, and telecommunications and audiovisual equipment.

Evaluates safety requirements for the organization. Conducts periodic inspections for safety concerns and evaluates safety and mishap incident reports. Ensures corrective actions are taken to correct safety deficiencies. Maintains a valid CPR certification and is prepared to respond to medical emergencies, providing essential life-saving measures until professional medical help arrives.

Coordinates the administrative aspects of office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short-term storage. Works with other offices to arrange and coordinate such activities. Performs property management tasks. Prepares necessary documents for the accession and de-accession of property. Conducts periodic surveys of equipment and property use, recommending action to ensure economical and efficient use of equipment and other property.

Manages office supplies. Sets up and maintains systems to control purchasing and the use of supplies.

Administrative Program Planning Work

Identifies and performs routine liaison tasks to support the organizational planning process. Assists in analyzing program, budgetary, and fiscal data. Monitors expenditures and forecasts changes that require reprogramming of funds for assigned areas of responsibility. Reviews work completion reports to ensure accuracy and compliance with organizational standards. Prepares and assemble charts, data, reports, and narrative and statistical materials provided for on-going organizational planning.